Utilities Right of Way Document Specialist - Scott Depot, WV

ORC is one of America’s most respected right-of-way acquisition firms, and they are seeking a Utilities Right of Way Document Specialist. This role involves partnering with project managers in data entry, document creation, and ensuring quality control of right-of-way acquisition documents. Responsibilities Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system Prepare, review, track, mail, and maintain Right-of-Way acquisition documents Responsible for a successful project close out Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership Handling client correspondence, phone calls, and emails with professionalism and timely follow-up Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation Monitoring deadlines and deliverables to help keep project teams on schedule Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy Skills Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession Minimum of one year of technical documentation preparation Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent Must have an iOS or Android smartphone to be able to access ORC's systems Valid Driver's License Works efficiently and effectively under tight deadlines Can prioritize and balance multiple tasks Demonstrates strong organization and planning skills Is analytical, detail-oriented, and eager to learn Has excellent written and verbal communication skills Thrives in a fast-paced administrative setting Provides strong customer service experience Can adapt to new systems and software environments Benefits 401(k) Paid sick time Professional training Recognition programs and growth opportunities ClassPass and Breethe Memberships Company Overview Since 1969, ORC has been a leading ROW service provider for public agencies, utilities, and energy clients, driving responsible infrastructure progress nationwide. It was founded in 1969, and is headquartered in Charlotte, North Carolina, USA, with a workforce of 201-500 employees. Its website is