Specialist, Administrative Support

Job Title: Executive Assistant Reporting to: Group Finance Officer Location: Cedar Rapids, IA (Remote) About the role We are looking for a highly organised, proactive, and trusted Executive Assistant to support our newly appointed Group Finance Officer at Pearson. This is a unique opportunity to work at the heart of a global organisation, partnering closely with one of our most senior leaders to ensure the smooth running of the Finance function and enabling strategic priorities across the business. As a key member of the Finance leadership support network, you will act as a true partner to the Group Finance Officer — managing complex schedules, facilitating executive communications, and ensuring priorities are executed seamlessly across a global environment. This role goes far beyond diary management. You will become a central point of coordination , interacting with senior leaders, managing confidential information, and helping drive efficiency across a fast-paced and dynamic function. Key Responsibilities Executive Support Provide high-level executive support to the Group Finance Officer, ensuring their time, priorities, and commitments are managed effectively. Manage a complex global diary , coordinating internal and external meetings across multiple time zones. Prepare and coordinate briefing materials, presentations, and documentation for leadership meetings, board interactions, and key business engagements. Act as a gatekeeper and trusted advisor , helping prioritise requests and managing competing demands. Stakeholder & Communication Management Serve as a key liaison between the Group Finance Officer and senior stakeholders, including executives, board members, and global teams. Coordinate communication across the Finance leadership team and wider enterprise functions. Support the preparation and logistics of executive meetings, leadership offsites, and strategic reviews. Operational Coordination Plan and organise international travel , ensuring seamless logistics and itinerary planning. Coordinate leadership meetings, including agenda preparation, follow-ups, and action tracking. Support key Finance leadership initiatives and projects , ensuring effective organisation and delivery. Confidential & Strategic Support Handle highly confidential information with discretion and professionalism. Anticipate needs and proactively identify ways to improve efficiency and workflows. Help create structure around priorities to ensure the Group Finance Officer can focus on strategic decision-making and leadership. About You We are looking for someone who thrives in a fast-paced environment and enjoys working closely with senior leaders. You will likely bring: Proven experience supporting C-suite or senior executives , ideally within a global organisation. Exceptional organisation, prioritisation, and problem-solving skills . Strong communication skills and the ability to build relationships across all levels of an organisation . The ability to manage multiple priorities with discretion and professionalism . A proactive mindset with the confidence to anticipate needs and take initiative . High attention to detail and strong administrative expertise. Advanced experience with Microsoft Office and collaboration tools . Why Join Pearson? At Pearson, our purpose is simple: to help people realise the life they imagine through learning. Working here means being part of a global organisation that is shaping the future of education and skills. As Executive Assistant to the Group Finance Officer, you will gain exposure to senior leadership and play a key role in supporting the operations of a critical function within the business. This is a fantastic opportunity for an experienced Executive Assistant who wants to work closely with senior leadership and have real visibility and impact within a global organisation. Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $70,000 – $80,000. This position is eligible to participate in an annual incentive program, and information on benefits offered is here. How to Apply: Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to Pearson is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Application Deadline: Applications will be accepted through March 19th. This window may be extended depending on business needs. Home | Pearson Pearson is a fast-growing, exciting place to work with tremendous opportunities for personal growth and professional advancement. Take a look through All of our Jobs/Careers. Pearson Jobs