PMO Executive Administrator (REMOTE)
Kadiak, LLC, a Koniag Government Services company, is seeking a PMO Executive Administrator to support Kadiak and our government customer. The position is remote.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
The PMO Executive Administrator will deliver high-quality executive administrative support to the senior leadership. This role spans three core functional areas: Executive Management Administration, Executive Reception, and Executive Scheduling. The successful candidate will demonstrate exceptional professionalism, discretion, and the ability to manage competing priorities in a high-visibility federal government setting.
Principal responsibilities will include, but are not limited to:
Provide comprehensive executive-level administrative support to the CIO, Principal Deputy CIO, Chief of Staff, and five OCIOs across multiple functional areas simultaneously.
Manage complex, high-priority calendars for senior leadership, including scheduling and coordinating meetings, appointments, and engagements across internal and external stakeholders.
Coordinate domestic and international travel arrangements, including itinerary preparation, lodging, transportation logistics, and travel voucher processing in accordance with federal travel regulations.
Prepare, edit, proofread, and distribute reports, briefings, memoranda, and presentations for senior-level meetings, ensuring accuracy, proper formatting, and adherence to organizational standards.
Serve as the primary point of contact and executive receptionist for internal staff, government officials, contractors, and external visitors, ensuring professional, courteous, and timely communication at all times.
Screen and manage incoming correspondence, phone calls, and email inquiries, routing communications appropriately and drafting responses on behalf of senior leadership as directed.
Organize and maintain confidential files, records, and tracking systems, ensuring documents are properly stored, accessible, and handled in accordance with federal information management policies.
Coordinate and support the logistical planning of senior-level meetings, conferences, and events, including room reservations, agenda preparation, attendee coordination, and minutes documentation.
Track and follow up on action items, deliverables, and deadlines on behalf of senior leadership to ensure timely completion.
Assist in the preparation and processing of administrative documentation, including correspondence, personnel-related forms, and procurement requests.
Maintain awareness of and adhere to policies, procedures, and protocols governing executive operations and administrative functions.
Support special projects and perform ad hoc administrative tasks as directed by the Chief of Staff or senior leadership.
Education and Experience:
Required:
High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred.
Demonstrated experience managing complex calendars and scheduling for multiple senior-level officials simultaneously.
Experience coordinating domestic and/or international travel arrangements in a professional setting.
Experience preparing and editing executive-level correspondence, reports, and presentation materials.
Required Skills and Competencies:
Exceptional written and oral communication skills in English, with the ability to interact professionally and effectively with senior government officials, contractors, and external stakeholders.
Strong organizational and time management skills, with a proven ability to manage multiple priorities, deadlines, and competing demands in a fast-paced environment.
High degree of professionalism, discretion, and confidentiality in handling sensitive information and executive-level communications.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with demonstrated ability to produce polished, executive-quality documents and presentations.
Demonstrated ability to manage and maintain complex calendaring systems and scheduling tools for multiple senior executives.
Experience serving as a first point of contact for senior leadership, including managing executive reception functions and stakeholder communications.
Ability to coordinate logistics for meetings, conferences, and travel with minimal supervision and a high degree of accuracy.
Familiarity with federal travel regulations and experience processing travel arrangements and vouchers (e.g., E2 Solutions or similar federal travel management systems).
Strong attention to detail, with the ability to review, edit, and produce error-free written materials under tight deadlines.
Ability to work both independently and collaboratively as part of a cr
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
The PMO Executive Administrator will deliver high-quality executive administrative support to the senior leadership. This role spans three core functional areas: Executive Management Administration, Executive Reception, and Executive Scheduling. The successful candidate will demonstrate exceptional professionalism, discretion, and the ability to manage competing priorities in a high-visibility federal government setting.
Principal responsibilities will include, but are not limited to:
Provide comprehensive executive-level administrative support to the CIO, Principal Deputy CIO, Chief of Staff, and five OCIOs across multiple functional areas simultaneously.
Manage complex, high-priority calendars for senior leadership, including scheduling and coordinating meetings, appointments, and engagements across internal and external stakeholders.
Coordinate domestic and international travel arrangements, including itinerary preparation, lodging, transportation logistics, and travel voucher processing in accordance with federal travel regulations.
Prepare, edit, proofread, and distribute reports, briefings, memoranda, and presentations for senior-level meetings, ensuring accuracy, proper formatting, and adherence to organizational standards.
Serve as the primary point of contact and executive receptionist for internal staff, government officials, contractors, and external visitors, ensuring professional, courteous, and timely communication at all times.
Screen and manage incoming correspondence, phone calls, and email inquiries, routing communications appropriately and drafting responses on behalf of senior leadership as directed.
Organize and maintain confidential files, records, and tracking systems, ensuring documents are properly stored, accessible, and handled in accordance with federal information management policies.
Coordinate and support the logistical planning of senior-level meetings, conferences, and events, including room reservations, agenda preparation, attendee coordination, and minutes documentation.
Track and follow up on action items, deliverables, and deadlines on behalf of senior leadership to ensure timely completion.
Assist in the preparation and processing of administrative documentation, including correspondence, personnel-related forms, and procurement requests.
Maintain awareness of and adhere to policies, procedures, and protocols governing executive operations and administrative functions.
Support special projects and perform ad hoc administrative tasks as directed by the Chief of Staff or senior leadership.
Education and Experience:
Required:
High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred.
Demonstrated experience managing complex calendars and scheduling for multiple senior-level officials simultaneously.
Experience coordinating domestic and/or international travel arrangements in a professional setting.
Experience preparing and editing executive-level correspondence, reports, and presentation materials.
Required Skills and Competencies:
Exceptional written and oral communication skills in English, with the ability to interact professionally and effectively with senior government officials, contractors, and external stakeholders.
Strong organizational and time management skills, with a proven ability to manage multiple priorities, deadlines, and competing demands in a fast-paced environment.
High degree of professionalism, discretion, and confidentiality in handling sensitive information and executive-level communications.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with demonstrated ability to produce polished, executive-quality documents and presentations.
Demonstrated ability to manage and maintain complex calendaring systems and scheduling tools for multiple senior executives.
Experience serving as a first point of contact for senior leadership, including managing executive reception functions and stakeholder communications.
Ability to coordinate logistics for meetings, conferences, and travel with minimal supervision and a high degree of accuracy.
Familiarity with federal travel regulations and experience processing travel arrangements and vouchers (e.g., E2 Solutions or similar federal travel management systems).
Strong attention to detail, with the ability to review, edit, and produce error-free written materials under tight deadlines.
Ability to work both independently and collaboratively as part of a cr