Executive Assistant - Part Time - Remote (Client Confidential)
We are looking for a stellar executive assistant ready to jump in headfirst and make a difference in our clients results by coordinating logistics. A day in the life varies moment to moment and includes complex scheduling across multiple time zones (global), arranging domestic travel and supporting the Chief Navigating Officer with email management, organization of tasks and client engagement... Are you our next unicorn? Were passionate about unleashing the personal and professional potential for our team and clients alike and so we support our team in constant learning, great PTO plans, flexible schedules and opportunity for growth.
Description
Corporate Executive Assistant
This role reports to the Chief Navigating Officer and interacts with the entire team. This role will work approximately 20 hours per week.
Responsibilities include:
Manage calendar strategically plan and manage complex and frequently changing schedules across time zones, including internal and external scheduling
Manage travel booking (hotels, air, rental cars, etc.), tracking credits, submitting receipts and coordinating with accounting
Scan emails throughout the day to accomplish our goal of client response within reasonable time, as well as urgent scheduling matters
Track and report expenses
Provide administrative support for events (ordering materials, printing, confirming logistics, etc.)
The ideal applicant:
3+ years of c-level executive assistant experience
Excellent listening and communication skills
Attention to detail and ability to judge and prioritize
Be politely tenacious
Focus on tasks through completion
Experience working remotely across multiple time zones and scheduling, arranging travel across them
Ability to confidently communicate with C-level executives, and line supervisor levels equally, with a professional and precise demeanor
Extremely comfortable with various time zones (scheduling, coordinating travel, etc.)
Self-motivated, detail-oriented, organized and not afraid to ask questions
Courageous with feedback/comfortable offering differing opinions or calling out unintended consequences
A desire to learn and grow
Expert with cloud document storage solutions (Dropbox and Google drive), proficient in Microsoft office, and familiarity with project management platforms (ClickUp, Slack, Mailchimp, Hubspot) and/or ability to learn quickly
Mindset musts for team members:
Integrity - confidentiality of client and intellectual property; do what you say/say what youll do!
Self-motivation - independent environment requires a self-starter orientation
Dedication - to the team; eager to know how can I support... another team member; to the client experience and to your personal and professional development
Curiosity - on others ideas and ways of issue solving; interest in the business of leadership and strategy; new opportunities with clients and operations
Meticulous - attention to detail so the client experience and the teams credibility exceeds expectation at every encounter; recognition that everything we do and present impacts our reputation
Benefits:
Flexible schedule
Schedule:
Monday to Friday
You can set your own hours except for scheduled meetings
Experience:
C-Level Executive Assistant l: 3 years (Required)
Travel planning: 3 years (Required)
Complex Service Scheduling: 3 years (Required)
Work Location: Remote, with potential travel once per quarter
Salary
$25 - $60 per hour
Apply Now
Description
Corporate Executive Assistant
This role reports to the Chief Navigating Officer and interacts with the entire team. This role will work approximately 20 hours per week.
Responsibilities include:
Manage calendar strategically plan and manage complex and frequently changing schedules across time zones, including internal and external scheduling
Manage travel booking (hotels, air, rental cars, etc.), tracking credits, submitting receipts and coordinating with accounting
Scan emails throughout the day to accomplish our goal of client response within reasonable time, as well as urgent scheduling matters
Track and report expenses
Provide administrative support for events (ordering materials, printing, confirming logistics, etc.)
The ideal applicant:
3+ years of c-level executive assistant experience
Excellent listening and communication skills
Attention to detail and ability to judge and prioritize
Be politely tenacious
Focus on tasks through completion
Experience working remotely across multiple time zones and scheduling, arranging travel across them
Ability to confidently communicate with C-level executives, and line supervisor levels equally, with a professional and precise demeanor
Extremely comfortable with various time zones (scheduling, coordinating travel, etc.)
Self-motivated, detail-oriented, organized and not afraid to ask questions
Courageous with feedback/comfortable offering differing opinions or calling out unintended consequences
A desire to learn and grow
Expert with cloud document storage solutions (Dropbox and Google drive), proficient in Microsoft office, and familiarity with project management platforms (ClickUp, Slack, Mailchimp, Hubspot) and/or ability to learn quickly
Mindset musts for team members:
Integrity - confidentiality of client and intellectual property; do what you say/say what youll do!
Self-motivation - independent environment requires a self-starter orientation
Dedication - to the team; eager to know how can I support... another team member; to the client experience and to your personal and professional development
Curiosity - on others ideas and ways of issue solving; interest in the business of leadership and strategy; new opportunities with clients and operations
Meticulous - attention to detail so the client experience and the teams credibility exceeds expectation at every encounter; recognition that everything we do and present impacts our reputation
Benefits:
Flexible schedule
Schedule:
Monday to Friday
You can set your own hours except for scheduled meetings
Experience:
C-Level Executive Assistant l: 3 years (Required)
Travel planning: 3 years (Required)
Complex Service Scheduling: 3 years (Required)
Work Location: Remote, with potential travel once per quarter
Salary
$25 - $60 per hour
Apply Now