Business Services Assistant

Paul, Weiss, Rifkind, Wharton & Garrison LLP is a prestigious law firm seeking a Business Services Assistant to support various administrative and operational functions. The role offers hands-on experience in a dynamic environment, contributing to high-profile projects and gaining insights into the legal industry.ResponsibilitiesDeliver outstanding client service to both internal and external clientsWelcome and assist clients and manage incoming client phone callsHeavy email management via MS OutlookArrange appointments and meetings (including virtual platforms such as Zoom and MS Teams) and maintain attorney calendarsProcess Conflict Check Requests and New Business Memos and manage the scanning, printing, and photocopying of documentsReserve conference rooms, coordinate car services, and manage travel arrangementsAssist with daily operations and facilities management to ensure safe and well-maintained spaceAssist with internal and external business development, morale and summer associate eventsUpdate attorney time entries, contacts, and marketing initiatives in relevant databasesCreate and revise documents using MS Word, Excel and PowerPointPrepare and submit expense reports and vendor invoices using Emburse EnterpriseSupport overflow work across both Legal and Business Professionals teams and special multi-month projects as needed with individual Business Professionals teamsSkillsA Bachelor's Degree is requiredProficiency in the Microsoft Office suite requiredStrong verbal and written communication capabilities, with a keen focus on detail and customer serviceMust be a professional, proactive, and energetic team playerExceptionally well-organized and detail orientedAbility to manage multiple projects within a deadline-driven environmentCapable of acting with a sense of urgency when necessary and willing to work overtime, including weekends and holidays, potentially on short noticeAbility to cultivate and maintain professional working relationships with attorneys and business professionalsBenefitsCompetitive compensation and benefits packagesCompany OverviewPaul, Weiss, Rifkind, Wharton & Garrison LLP is a premier firm of more than 1,000 lawyers with diverse backgrounds, personalities, ideas and interests who provide innovative and effective solutions to our clients’ most complex legal and business challenges. It was founded in 1875, and is headquartered in New York, NY, US, with a workforce of 1001-5000 employees. Its website is http://www.paulweiss.com.Company H1B SponsorshipPaul, Weiss, Rifkind, Wharton & Garrison LLP has a track record of offering H1B sponsorships, with 97 in 2025, 53 in 2024, 26 in 2023, 30 in 2022, 19 in 2021, 20 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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