Administrative Assistant

Robins Kaplan LLP is a law firm seeking an Administrative Assistant in their Minneapolis office. The role involves providing administrative support to firm professionals, requiring professionalism, confidentiality, and strong organizational skills.ResponsibilitiesHandles numerous assignments and requests simultaneouslyPrepares memoranda, correspondence, and other documentsProofreads materials for accuracy and completenessMaintains supervisors’ calendars; provides reminders as neededProcesses expense requests, submits reimbursementsManages team travel reservations and prepares itinerariesTracks receipt of incoming/outgoing materials; scans and files accordinglyStores documents correctly in document management and file systemsCoordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requestedMonitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriatelyGathers, prepares, and distributes/mails materialsCoordinates work with support departments to ensure high quality, service-oriented resultsSubmits membership/registration fees; tracks submissionsMaintains business and client contact informationProvides assistance to colleaguesPerforms all other projects as assignedSkillsHigh degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependabilityHandles numerous assignments and requests simultaneouslyPrepares memoranda, correspondence, and other documentsProofreads materials for accuracy and completenessMaintains supervisors' calendars; provides reminders as neededProcesses expense requests, submits reimbursementsManages team travel reservations and prepares itinerariesTracks receipt of incoming/outgoing materials; scans and files accordinglyStores documents correctly in document management and file systemsCoordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requestedMonitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriatelyGathers, prepares, and distributes/mails materialsCoordinates work with support departments to ensure high quality, service-oriented resultsSubmits membership/registration fees; tracks submissionsMaintains business and client contact informationProvides assistance to colleaguesPerforms all other projects as assignedTeam playerClient service know-howGood judgmentOrganizational expertiseAttention to detailTime management skillsFlexibilityAnalytical thinkingProfessionalismDelivers outstanding client service with a can-do attitudePossesses strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiencyUses initiative and independent judgment within established guidelinesPrioritizes workloads appropriatelyInterprets data accurately and presents information conciselyExercises discretion in handling confidential, controversial, or sensitive informationDemonstrates high degree of professionalismWorks well under pressure and within tight deadlinesWord, Outlook, Excel, PowerPoint, and Adobe proficiencyAssociate's or Bachelor's degree requiredExperience as an Administrative Assistant preferredPrior legal industry experience desiredCompany OverviewRobins Kaplan LLP is among the nation’s premier trial law firms, with more than 200 attorneys in Bismarck, N.D.; Boston; Los Angeles; Minneapolis; New York; Silicon Valley; and Sioux Falls, S.D. It was founded in 1938, and is headquartered in Atlanta, Georgia, USA, with a workforce of 501-1000 employees. Its website is http://robinskaplan.com.



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