Zapier & AI Automation Specialist (U.S.-Based | Systems Review + Full Workflow Automation)
About the
Role:
We’re looking for a Zapier & AI Automation Specialist to review our current tech stack and build automated workflows that eliminate manual tasks across our systems. We want everything automated — payments, onboarding, Zoom meetings, client workflows, internal communication, and even call notes. Our tools include:
ChargeOver – payments
Asana – project management
Slack - team communication
Google Sheets / Google Workspace
Zapier - automation
Zoom – meetings & scheduling
Fireflies.ai – call notes & transcripts
We need someone who can quickly analyze our processes, build reliable automations, and create smart AI workflows that save hours across the company.
Responsibilities:
Review current systems and recommend automation improvements
Build advanced automations using Zapier + AI tools
Automate onboarding when a client submits payment:
Payment → Slack notification
Automatic welcome email
Auto-update spreadsheets
Trigger onboarding tasks in Asana
Automate call notes - Every time a Zoom meeting happens, Fireflies.ai notes must automatically populate into a Google Sheet
Integrate ChargeOver, Slack, Asana, Zoom, Fireflies, Sheets, and email
Improve and clean up old Zaps
Build workflow documentation for sustainable scaling
Requirements:
Must be U.S.-based
Advanced Zapier experience (webhooks, APIs, filters, paths)
Experience automating:
Zoom
Fireflies.ai
Google Sheets
Slack
Asana
Payment systems (ChargeOver preferred)
Strong background in building AI-driven workflows
Able to troubleshoot, optimize, and rebuild broken automationsApply Now
Apply Now
Role:
We’re looking for a Zapier & AI Automation Specialist to review our current tech stack and build automated workflows that eliminate manual tasks across our systems. We want everything automated — payments, onboarding, Zoom meetings, client workflows, internal communication, and even call notes. Our tools include:
ChargeOver – payments
Asana – project management
Slack - team communication
Google Sheets / Google Workspace
Zapier - automation
Zoom – meetings & scheduling
Fireflies.ai – call notes & transcripts
We need someone who can quickly analyze our processes, build reliable automations, and create smart AI workflows that save hours across the company.
Responsibilities:
Review current systems and recommend automation improvements
Build advanced automations using Zapier + AI tools
Automate onboarding when a client submits payment:
Payment → Slack notification
Automatic welcome email
Auto-update spreadsheets
Trigger onboarding tasks in Asana
Automate call notes - Every time a Zoom meeting happens, Fireflies.ai notes must automatically populate into a Google Sheet
Integrate ChargeOver, Slack, Asana, Zoom, Fireflies, Sheets, and email
Improve and clean up old Zaps
Build workflow documentation for sustainable scaling
Requirements:
Must be U.S.-based
Advanced Zapier experience (webhooks, APIs, filters, paths)
Experience automating:
Zoom
Fireflies.ai
Google Sheets
Slack
Asana
Payment systems (ChargeOver preferred)
Strong background in building AI-driven workflows
Able to troubleshoot, optimize, and rebuild broken automationsApply Now
Apply Now