Virtual Assistant- Database and systems oversight
Primary Focus
• Database integrity
• Systems management
• Execution accuracy across operational platforms
Work Schedule
• Hours available must be within Monday through Friday
• 9:00 AM – 5:00 PM EST
• Fully remote
• Reliable power and internet connectivity required during scheduled hours
Role Scope
This role provides backend operational support for real estate operations, including database management, system maintenance, and task execution across approved platforms.
ResponsibilitiesDatabase and CRM Management
• Maintain CRM organization and data accuracy
• Perform contact cleanup, tagging, segmentation, and pipeline management
• Ensure database hygiene and compliance with team standards
• Update and maintain records consistently
Systems and Platform Support
• Perform backend website updates and maintenance, including:
• Page edits
• Content updates
• Basic troubleshooting
• Manage audience and list hygiene in email marketing platforms
• Support system integrations and backend platform workflows as assigned
Reporting and Tracking
• Maintain tracking sheets and reports using Google Sheets
• Ensure accuracy, formatting, and consistency of operational data
• Support transaction tracking and reporting as assigned
Task Execution and Quality Control
• Complete assigned tasks according to SOPs and checklists
• Identify errors, gaps, or inconsistencies and report them to Operations
• Manage multiple tasks while meeting deadlines
• Execute work independently with minimal supervision
Systems and Tools
• WordPress (backend site management)
• Mailchimp
• Follow Up Boss (CRM)
• Google Sheets
• MLS platforms (as assigned)
• SISU (as assigned)
• Integration tools (as assigned)
Execution Standards
• High attention to detail and accuracy
• Consistent adherence to SOPs and workflows
• Timely task completion
• Professional communication
• Confidential handling of data and information
Pay: $15.00 - $20.00 per hour
Experience:
• Real Estate : 1 year (Required)
• Virtual Assistant: 3 years (Required)
Shift availability:
• Day Shift (Required)
Ability to Commute:
• Remote (Required)
Work Location: Remote
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• Database integrity
• Systems management
• Execution accuracy across operational platforms
Work Schedule
• Hours available must be within Monday through Friday
• 9:00 AM – 5:00 PM EST
• Fully remote
• Reliable power and internet connectivity required during scheduled hours
Role Scope
This role provides backend operational support for real estate operations, including database management, system maintenance, and task execution across approved platforms.
ResponsibilitiesDatabase and CRM Management
• Maintain CRM organization and data accuracy
• Perform contact cleanup, tagging, segmentation, and pipeline management
• Ensure database hygiene and compliance with team standards
• Update and maintain records consistently
Systems and Platform Support
• Perform backend website updates and maintenance, including:
• Page edits
• Content updates
• Basic troubleshooting
• Manage audience and list hygiene in email marketing platforms
• Support system integrations and backend platform workflows as assigned
Reporting and Tracking
• Maintain tracking sheets and reports using Google Sheets
• Ensure accuracy, formatting, and consistency of operational data
• Support transaction tracking and reporting as assigned
Task Execution and Quality Control
• Complete assigned tasks according to SOPs and checklists
• Identify errors, gaps, or inconsistencies and report them to Operations
• Manage multiple tasks while meeting deadlines
• Execute work independently with minimal supervision
Systems and Tools
• WordPress (backend site management)
• Mailchimp
• Follow Up Boss (CRM)
• Google Sheets
• MLS platforms (as assigned)
• SISU (as assigned)
• Integration tools (as assigned)
Execution Standards
• High attention to detail and accuracy
• Consistent adherence to SOPs and workflows
• Timely task completion
• Professional communication
• Confidential handling of data and information
Pay: $15.00 - $20.00 per hour
Experience:
• Real Estate : 1 year (Required)
• Virtual Assistant: 3 years (Required)
Shift availability:
• Day Shift (Required)
Ability to Commute:
• Remote (Required)
Work Location: Remote
Apply tot his job
Apply To this Job