Virtual Assistant – Admin & Logistics Coordinator (CPG/Freight)

Title: Virtual Assistant – Operations & Admin Support for Fast-Growing Food Distributor (Airtable/Google Workspace/Excel) Overview: Allied Grocers is a rapidly scaling national distributor specializing in overstock and liquidation consumer packaged goods (CPG). We are seeking a highly organized, detail-oriented Virtual Assistant to support our operations, logistics, and administrative workflows. This role is ideal for someone with experience in freight coordination, CPG logistics, and Airtable systems, who thrives in a fast-moving, remote-first environment. ✅ Key Responsibilities: Complete and submit vendor and customer onboarding forms (credit apps, shipping profiles, tax forms) Coordinate and track freight pickups and deliveries with carriers, warehouses, and customers Maintain clean, organized folder structures across internal systems (Google Drive and Airtable) Update and manage a master logistics and payment calendar, including: Pickup & delivery dates Carrier & PRO numbers Load weights and product info Payment status Assist with invoicing, load reconciliation, and Airtable CRM data hygiene Requirements: 2+ years of experience in virtual operations, logistics, or executive assistant work Fluent in Airtable, Google Workspace, and Microsoft Excel Able to independently organize documents, track deadlines, and coordinate moving parts Excellent written communication and task management Highly organized, resourceful, and able to anticipate needs Familiarity with CPG, wholesale, freight, or 3PL coordination preferred Logistics: Time Zone: Must overlap at least 8 hours/day with US Central Time (CST) Hours: 10–20 hours/week to start, with potential to grow Rate: Please include your desired hourly rate Take-Home Interview Project (Required): To assess your real-world skills, we’re asking all applicants to complete a short task and submit a screen-share video (5–8 minutes) walking through your process. Task Overview: We’ll provide a sample folder with: Vendor onboarding form Customer credit app W-9 Freight details email Customer receiving schedule Your assignment: Create a clean folder structure to organize these documents (explain your logic). Build a simple logistics & payments tracker (in Google Sheets or Excel), including: Pickup Date Delivery Date Vendor / Customer Product Weight Carrier PRO Number Payment Status Record a screen-share video: Narrate your process Walk us through folder setup and the calendar Describe how you'd maintain this each week Submit: A link to your video (via Loom, Drive, Dropbox, etc.) when you send your proposal. About Us: Allied Grocers is a national buyer and reseller of surplus and short-dated food products. We move quickly, operate discreetly, and build long-term relationships across CPG, foodservice, and food banks. We’re lean, hands-on, and looking for teammates who take ownership and get results. Apply tot his job