Vendor Coordinator

Modern Construction and Facilities Maintenance is a company that manages and schedules construction and maintenance needs for various businesses nationwide. They are seeking a proactive and detail-oriented Vendor Coordinator to manage a nationwide network of vendors, ensuring clients receive dependable service as the company expands. Responsibilities Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval Maintain accurate vendor records in work order and vendor management systems Foster strong relationships with existing vendors through regular check-ins and support Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems Skills Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field Strong communication and organizational skills Proficiency with vendor management systems and CRMs Ability to multitask and manage priorities across departments Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus Knowledge of compliance requirements (COI, W9, licensing) is a plus Benefits Annual profit sharing Medical, vision, and dental Flexible Spending Account (FSA), Health Saving Account (HSA) Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance Voluntary supplemental life insurance 401(k) Company Overview Modern Construction and Facilities Maintenance is proud to be a WBENC Certified women-owned Commercial General Contracting and Facilities Maintenance firm. It was founded in undefined, and is headquartered in Charlotte, North Carolina, US, with a workforce of 11-50 employees. Its website is