Vendor Administration Specialist

Vendor Administration Specialist 100% Remote (WFH) Opportunity General Summary Under the direct supervision of the Vendor Administration and Compliance Supervisor, the Vendor Administration Specialist coordinates and administers through data entry, accurate maintenance of the Claims system's vendor file for the Company. This position ensures that all job functions are performed accurately and within appropriate timeframes in compliance with established internal procedures and external rules and regulations. Working hours: 7:00am Pacific Time - 3:30pm Pacific Time (10am Eastern - 6:30pm Eastern) may flex 30 min later. Essential Duties and Responsibilities • Manages multiple email addresses for vendor and W-9 related issues. • Verifies and enters billing and demographic information for Claims payees including vendors, and beneficiaries. Manually creates work item for the adjuster to process the pending bill. • Validates IRS reporting information obtained from all new vendors through regular W-9 solicitation and online verification processes (i.e. IRS TIN Matching). • Processes B-Notices received from the IRS for erroneous tax reporting information submitted and • Form1096 corrections for 1099 corrections for previous years. • Research and resolve quarterly 1099 returned mail exceptions to include updating/adding the customer record in the claim system. • Processes vendor liens according to all internal, state, and federal rules and regulations. • Performs administrative functions related to mandatory federal and state information reporting processes. • Performs medical license verification on medical providers paid through the Claims system. • Performs EDD Independent Contractor reporting for California vendors. • Maintains the integrity of vendor records through vendor maintenance functions such as vendor inactivation or other appropriate clean-up activities. • Coordinates report distribution to appropriate recipients. • Provides superior service and responsiveness to both internal and external customers. • Coordinates processing schedules, adheres to internal and external deadlines, and enters data accurately. • Ensures quality control of all Vendor Administration processes. • Research nature of problems and identifies potential solutions. • Other duties as assigned. Requirements • Minimum 1 year experience in a similarly situated position. • Experience with 1099 reporting requirements. • Above average computer skills, typing skills and working knowledge of Microsoft Word, Excel and Access. • Excellent verbal, written and interpersonal skills. • Highly organized with strong multi-taking abilities. • Experience in the Workers' Compensation Insurance Industry preferred - claims technical and/or claims operations preferred. • Experience in vendor administration and relations preferred. Education • High school education or equivalent required. Work Environment: • Remote: This role is remote, and only open to candidates currently located in the United States and able to work without sponsorship. • It requires a suitable space that provides a private and quiet workplace. • Expected Work Hours: Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed. • Travel: May be required to travel to off-site location(s) to attend meetings, as necessary Salary Range: $17.00 - $24.00 per hour and a comprehensive benefits package, please follow the link to our benefits page for details! About EMPLOYERS As a dynamic, fast-growing provider of workers' compensation insurance and services, we are seeking a goal-oriented individual willing to put their ideas to work! We offer a positive, challenging work environment, combined with an opportunity to build your career as you help us grow our business, in innovative and imaginative ways that are uniquely EMPLOYERS! Headquartered in Nevada, EMPLOYERS attributes its long-standing success to its most valuable resource, our employees across the United States. EMPLOYERS is known for the quality service and expertise we provide to our clients, and the exemplary work environment we provide for our employees. We live and breathe our core values: Integrity, Customer Focus, Collaboration, Initiative, Accountability, Innovation, and Personal Fulfillment. These are the pillars that support how we do business with our clients as well as how we treat each other! At EMPLOYERS, you'll discover an energetic environment that inspires top achievement. As "America's small business insurance specialist", we have the resources, a solid reputation and an expanding nationwide identity to enrich your work/life and enhance your career. #LI-Remote Apply tot his job