Urgently Hiring: Executive Administrative Assistant - Remote
Our team is expanding! We have a new opening for a Executive Administrative Assistant - Remote! We are hiring for our Remote location, and the role is available for immediate commencement. This position requires a strong and diverse skillset in relevant areas to drive success. Earn a reliable and steady income of a competitive salary. Â Â About the job Executive Administrative Assistant - Remote
The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Optimere Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment.
Job Duties:
 Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations
 Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs
 Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner
 Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
 Maintain an extremely detailed calendar and related logistics
 Timely processing of expense reports and director reimbursements
 Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
 Interact with senior level business leaders in a professional and effective manner both in person and written
 Can be relied upon to do the job as well as being willing to help other team members when needed
 Maintain understanding of firm policies
Qualifications:
 Excellent interpersonal and communication skills, both written and verbal
 High attention to detail, strong organizational skills and excellent follow-through
 Trustworthy to handle highly sensitive and confidential information
 Highest degree of integrity, professionalism, diplomacy and discretion required
 Comfortable working with people at all organizational levels, particularly the senior-most leadership levels
 Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment
 Must have excellent judgment and be resourceful
 Team player with a positive attitude
 Knowledge of general business, corporate and government cultures
 Strong proficiency in MS Word, Excel, PowerPoint and Outlook
We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs.
Equal Opportunities
Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicablePLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US. Apply Job! Submit Your ApplicationSeize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role.
Apply Now
The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Optimere Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment.
Job Duties:
 Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations
 Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs
 Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner
 Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
 Maintain an extremely detailed calendar and related logistics
 Timely processing of expense reports and director reimbursements
 Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
 Interact with senior level business leaders in a professional and effective manner both in person and written
 Can be relied upon to do the job as well as being willing to help other team members when needed
 Maintain understanding of firm policies
Qualifications:
 Excellent interpersonal and communication skills, both written and verbal
 High attention to detail, strong organizational skills and excellent follow-through
 Trustworthy to handle highly sensitive and confidential information
 Highest degree of integrity, professionalism, diplomacy and discretion required
 Comfortable working with people at all organizational levels, particularly the senior-most leadership levels
 Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment
 Must have excellent judgment and be resourceful
 Team player with a positive attitude
 Knowledge of general business, corporate and government cultures
 Strong proficiency in MS Word, Excel, PowerPoint and Outlook
We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs.
Equal Opportunities
Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicablePLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US. Apply Job! Submit Your ApplicationSeize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role.
Apply Now