Temporary Digital Information, Records, Archives & Cataloging Specialist
Accufile is seeking a skilled Records & Digital Information Specialist to support our nonprofit client through a major records cleanup, archival transition, and digital organization project within a library environment. This role is ideal for someone with a strong background in records lifecycle management, metadata, cataloging, and digital systems - paired with the technical confidence to work behind the scenes on platforms such as SharePoint or similar content management systems.
This position is a unique opportunity to contribute to a mission-driven nonprofit while helping modernize and stabilize its records infrastructure.
Key Responsibilities
Records Cleanup & Lifecycle Management
Conduct a full review, cleanup, and organization of physical and digital records.
Implement lifecycle and retention schedules that meet professional standards.
Assist with completing a comprehensive transition of legacy files into updated systems.
Digital Systems & Back-End Organization
Work with back-end components of document management systems (e.g., SharePoint, network drives, or similar platforms).
Improve folder structures, metadata, tagging, permissions, and user accessibility.
Provide recommendations for long-term sustainability of digital workflows.
Library Archives & Cataloging Support
Apply archival and cataloging principles to sort, classify, and prepare materials.
Maintain inventories, controlled vocabularies, and documentation.
Ensure archival processes align with nonprofit and library standards.
Training, Documentation & Community Building
Develop clear documentation for new workflows and recordkeeping processes.
Train staff on proper records management practices and digital tools.
Foster a culture of information sharing and consistent record hygiene across the organization.
Job requirements
• MLS or MLIS degree from an ALA-accredited program,
OR equivalent professional experience in:
• cataloging
• archival processing
• records management
• SharePoint or digital content systems
• library technical services
within an academic or nonprofit library setting.
• Strong understanding of records lifecycle principles and digital organization.
• Experience working with metadata, taxonomies, retention schedules, and file classification systems.
• Back-end familiarity with SharePoint, content management systems, or digital repository tools.
• Excellent communication, training, and collaboration skills.
• High attention to detail, organization, and ability to manage competing priorities.
Preferred Experience
• Work in library technical services, archives, or information management.
• Experience with large-scale records cleanup or digital migration projects.
• Knowledge of best practices for digital preservation and sustainable workflows.
This position is a unique opportunity to contribute to a mission-driven nonprofit while helping modernize and stabilize its records infrastructure.
Key Responsibilities
Records Cleanup & Lifecycle Management
Conduct a full review, cleanup, and organization of physical and digital records.
Implement lifecycle and retention schedules that meet professional standards.
Assist with completing a comprehensive transition of legacy files into updated systems.
Digital Systems & Back-End Organization
Work with back-end components of document management systems (e.g., SharePoint, network drives, or similar platforms).
Improve folder structures, metadata, tagging, permissions, and user accessibility.
Provide recommendations for long-term sustainability of digital workflows.
Library Archives & Cataloging Support
Apply archival and cataloging principles to sort, classify, and prepare materials.
Maintain inventories, controlled vocabularies, and documentation.
Ensure archival processes align with nonprofit and library standards.
Training, Documentation & Community Building
Develop clear documentation for new workflows and recordkeeping processes.
Train staff on proper records management practices and digital tools.
Foster a culture of information sharing and consistent record hygiene across the organization.
Job requirements
• MLS or MLIS degree from an ALA-accredited program,
OR equivalent professional experience in:
• cataloging
• archival processing
• records management
• SharePoint or digital content systems
• library technical services
within an academic or nonprofit library setting.
• Strong understanding of records lifecycle principles and digital organization.
• Experience working with metadata, taxonomies, retention schedules, and file classification systems.
• Back-end familiarity with SharePoint, content management systems, or digital repository tools.
• Excellent communication, training, and collaboration skills.
• High attention to detail, organization, and ability to manage competing priorities.
Preferred Experience
• Work in library technical services, archives, or information management.
• Experience with large-scale records cleanup or digital migration projects.
• Knowledge of best practices for digital preservation and sustainable workflows.