Talent & People Operations VA (Part-Time)

About Us:

Toniiq is a fast-moving, entrepreneurial supplement brand with a fully remote team across multiple time zones. We pride ourselves on lean operations, international collaboration, and high-performance culture without unnecessary bureaucracy. We’re looking for an experienced, proactive HR Manager to take full ownership of HR operations while keeping things efficient, compliant, and hands-off for our leadership team.

If you thrive in a fast-paced, results-driven environment and enjoy building HR systems that make hiring, compliance, and terminations seamless, this role is for you.

This is not a generic admin or VA role. We’re looking for someone with real recruiting and people operations experience for remote teams who wants to own hiring and lightweight people ops end-to-end for a fast-moving Amazon-first business.

You’ll partner closely with leadership to run structured, efficient hiring pipelines, maintain clarity around roles and team structure, and support role changes or exits in a professional, human way.

What You’ll Own

Hiring & Talent Acquisition
• Run hiring pipelines for Amazon-facing operational roles (analytics, reporting, listing/ops support) and selected marketing roles
• Turn rough role descriptions from leadership into clear job posts and scorecards (using AI where helpful)
• Post roles on agreed platforms and manage all inbound applicants
• Own the full hiring pipeline:
• Initial CV/profile screening
• Written screening questions + Loom/video prompts
• Role-specific test tasks and output collection
• Interview and paid trial coordination
• Maintain a live hiring tracker (Notion, ClickUp, or Google Sheets) showing each candidate’s stage
• Present 2–3 strong finalists per role, including a short written summary and recommendation
• Ensure a fast, structured process that minimizes leadership time while maintaining quality

Performance & Role Structure
• Create or update role scorecards and 30/60/90 plans using templates
• Help set up simple performance review rhythms and tracking
• Support leadership in keeping performance management lean, clear, and non-bureaucratic

Offboarding & Role Changes
• Support role changes, contract endings, and terminations in a structured, respectful way
• Prepare talk tracks and follow-up documentation
• Coordinate timing, calls, and access/logistics
• Ensure consistency, professionalism, and clarity throughout the process

Systems & AI Enablement
• Use AI tools (e.g. ChatGPT) daily to draft and refine:
• Job posts
• Screening questions
• Test tasks
• Scripts and internal documentation
• Continuously improve hiring and people workflows so nothing falls through the cracks

Requirements
• 3+ years experience in recruiting, HR, or talent coordination for remote teams
• Background examples: recruiter, HR/talent coordinator, VA agency recruiter, people ops VA, etc.
• You’ve personally managed hiring end-to-end (posting screening tests interviews offers)
• Excellent written English — clear, concise, professional communication
• Comfortable on video (Looms, Zoom interviews, and occasional sensitive conversations)
• Highly organized — you naturally build trackers, lists, and processes
• Process- and systems-minded — you enjoy turning messy workflows into repeatable systems
• Emotionally steady — calm, respectful, and professional in difficult situations
• AI-native — you already use tools like ChatGPT to move faster and produce better work

Role Details
• Type: Part-time VA, ~20–25 hours per week
• Location: Remote, with at least 4 hours overlap with US Eastern time most days
• Region preference: Philippines, Latin America, Eastern Europe (or similar overlapping time zones)

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