Speaker Bureau Logistics Planner/Meeting Planner - Remote / Telecommute
Pay Range: $14.42hr - $19.42hr
Requirement/Must Have:
• Minimum of 2 years of event planning and/or customer service experience.
• Experience in phone-based customer service roles.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Teams, and Outlook.
• Strong attention to detail and ability to manage multiple meetings simultaneously.
• Excellent oral and written communication skills.
• Strong problem-solving and analytical skills.
• Ability to work during standard business hours and adjust schedule as needed.
• Ability to work both independently and in a team environment.
Experience:
• Experience in meeting or event planning preferred.
• Experience in the pharmaceutical or life sciences industry preferred.
• Experience coordinating venue, catering, and audio-visual services.
• Experience working with CRM systems and event management tools preferred.
• Experience using SharePoint, Salesforce, Smartsheet, or similar tools preferred.
• Experience using phone systems and communication platforms preferred.
Responsibilities:
• Collaborate with core planning teams to support the logistics of assigned meetings.
• Coordinate all aspects of meeting logistics within established business rules and budget requirements.
• Secure and confirm venue bookings in compliance with approved guidelines and standard operating procedures.
• Plan and confirm food and beverage arrangements, including special requests.
• Review and secure audio-visual requirements based on meeting needs.
• Coordinate documentation and confirmations throughout the meeting lifecycle.
• Ensure timely completion of tasks and required documentation within defined service levels.
• Communicate effectively with planners, vendors, and stakeholders regarding task completion and follow-ups.
• Apply client business and compliance rules throughout the planning process.
• Identify and escalate potential compliance risks.
• Maintain accurate records and ensure timely updates within planning systems.
• Liaise with internal and external stakeholders to ensure alignment and up-to-date information.
• Support additional team tasks as assigned.
Should Have:
• Bachelor’s degree preferred.
• Experience in life sciences or pharmaceutical event planning.
• Familiarity with event compliance standards.
• Experience working in fast-paced, high-volume environments.
Skills:
• Strong organizational and multitasking abilities.
• Exceptional customer service skills.
• Effective communication and presentation skills.
• Analytical thinking and problem resolution.
• Time management and prioritization skills.
• Collaborative team-oriented mindset.
Apply Now
Apply Now
Requirement/Must Have:
• Minimum of 2 years of event planning and/or customer service experience.
• Experience in phone-based customer service roles.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Teams, and Outlook.
• Strong attention to detail and ability to manage multiple meetings simultaneously.
• Excellent oral and written communication skills.
• Strong problem-solving and analytical skills.
• Ability to work during standard business hours and adjust schedule as needed.
• Ability to work both independently and in a team environment.
Experience:
• Experience in meeting or event planning preferred.
• Experience in the pharmaceutical or life sciences industry preferred.
• Experience coordinating venue, catering, and audio-visual services.
• Experience working with CRM systems and event management tools preferred.
• Experience using SharePoint, Salesforce, Smartsheet, or similar tools preferred.
• Experience using phone systems and communication platforms preferred.
Responsibilities:
• Collaborate with core planning teams to support the logistics of assigned meetings.
• Coordinate all aspects of meeting logistics within established business rules and budget requirements.
• Secure and confirm venue bookings in compliance with approved guidelines and standard operating procedures.
• Plan and confirm food and beverage arrangements, including special requests.
• Review and secure audio-visual requirements based on meeting needs.
• Coordinate documentation and confirmations throughout the meeting lifecycle.
• Ensure timely completion of tasks and required documentation within defined service levels.
• Communicate effectively with planners, vendors, and stakeholders regarding task completion and follow-ups.
• Apply client business and compliance rules throughout the planning process.
• Identify and escalate potential compliance risks.
• Maintain accurate records and ensure timely updates within planning systems.
• Liaise with internal and external stakeholders to ensure alignment and up-to-date information.
• Support additional team tasks as assigned.
Should Have:
• Bachelor’s degree preferred.
• Experience in life sciences or pharmaceutical event planning.
• Familiarity with event compliance standards.
• Experience working in fast-paced, high-volume environments.
Skills:
• Strong organizational and multitasking abilities.
• Exceptional customer service skills.
• Effective communication and presentation skills.
• Analytical thinking and problem resolution.
• Time management and prioritization skills.
• Collaborative team-oriented mindset.
Apply Now
Apply Now