[Remote] Technology Department Administrator

Note: The job is a remote job and is open to candidates in USA. McNees Wallace & Nurick LLC is a trusted law firm delivering practical legal solutions and is seeking a highly organized and proactive Technology Department Administrator to support their Information Technology team in a fully remote capacity. The role involves managing departmental operations, supporting budgeting and financial tracking, and facilitating communication across stakeholders and vendors.ResponsibilitiesManage daily administrative operations for the IT department in a remote environment, including scheduling meetings, maintaining calendars, preparing agendas, and documenting meeting minutesServe as the primary liaison with technology vendors, handling relationships, contract management, renewals, and purchasing activitiesMaintain and track all technology contracts, licenses, and subscriptions to ensure timely renewals and accurate documentationPartner with the CIO to develop and manage the annual technology budget, including tracking expenses, processing invoices, and reconciling monthly financialsPrepare budget variance analyses, forecasting reports, and identify opportunities for cost savings and optimizationSupport capital planning efforts by compiling cost estimates and assisting in the preparation of business cases for technology investmentsCoordinate IT projects by monitoring progress, tracking milestones, and escalating risks or concerns as neededDevelop project status reports and dashboards to provide visibility to leadershipCreate and maintain departmental documentation such as standard operating procedures, workflows, and onboarding materialsAssist with ensuring compliance with firm policies, data security standards, and regulatory requirementsSupport internal and external audits and vendor risk reviews by coordinating documentation and intake processesMaintain information governance standards, including proper document organization within NetDocuments (NetDocs)Provide general administrative support to the E-discovery teamSkillsHigh school diploma or GED required; associate's or bachelor's degree preferredMinimum of 5 years of experience in an administrative or coordination role, preferably supporting a technology or professional services teamProven ability to work effectively in a remote environment, managing time, priorities, and communications independentlyExceptional organizational skills with the ability to handle multiple projects, deadlines, and competing prioritiesStrong verbal and written communication skills with a professional, client-service-oriented approachHigh attention to detail in document preparation, financial tracking, and data accuracyDemonstrated ability to anticipate needs, take initiative, and solve problems independentlyStrong collaboration and interpersonal skills, with the ability to work across distributed teamsAbility to handle sensitive and confidential information with discretionAdaptability and flexibility in a fast-paced, evolving environmentCommitment to providing excellent internal and external customer serviceAssociate's or bachelor's degree preferredCompany OverviewSince 1935, McNees Wallace & Nurick has been a trusted, client-focused law firm delivering practical, results-driven legal solutions to businesses, individuals, and organizations. It was founded in 1935, and is headquartered in Harrisburg, Pennsylvania, USA, with a workforce of 201-500 employees. Its website is http://mcneeslaw.com.