[Remote] Senior Specialist, Accounts Payable
Note: The job is a remote job and is open to candidates in USA. QPS Holdings, LLC is dedicated to improving human health and the quality of life through its comprehensive services in drug development. The Senior Specialist, Accounts Payable will lead the AP month-end close process, manage vendor transactions, and improve departmental service levels while mentoring staff. This role requires a combination of relevant education and experience in accounting or finance.
Responsibilities
• Leads AP month-end close process by preparing monthly liability accruals and miscellaneous schedules
• Creates and maintains vendor master records with correct approvals
• Creates and issues purchase orders in the accounting system while fully complying with applicable the organization’s established purchasing policies across all departments and vendor groups
• Enters vendor transactions (invoices and credit memos) into accounting system. Files supporting documentation in accordance with A/P procedures
• Matches invoices and purchase orders to receiving documents, i.e., packing slips, service reports, returned goods, etc
• Reviews invoices and expense reports for appropriate documentation, accuracy, and approval prior to payment
• Manages the AP inbox, and files transactions as appropriate
• Responds to vendor inquiries concerning payment status of invoices, reconciles vendor statements for discrepancies, and Vendors for resolution
• Participate in vendor meetings where appropriate (COGS vendors, office supplies, consignments...)
• Processes pass through costs in communication with the A/R department
• Purchases kitchen & office supplies using sound cost containment strategies (i.e., bulk pricing, off-brand substitutes, etc.)
• Tracks delivered packages, open and secure copy of appropriate backup documents (packing slips, etc.) and contact recipients
• Orders Federal Express supplies and create online waybills for outgoing shipments
• Process all outgoing mail, including adding correct postage
• Back up reception desk as needed, to include answering phones, admitting/receiving visitors/guests, sorting and distributing mail, etc
• Prepares other monthly reports, review cost trends, vendor pricing analysis reviews upon request
Skills
• Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent's success in this role, such as:
• University/College Degree in Accounting, Finance or Business Administration
• Four (4) or more years of relevant experience processing high volume of complex invoices preferred
Benefits
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance.
Company Overview
• QPS is a GLP/GCP-compliant contract research organization (CRO) delivering the highest grade of discovery, preclinical, and clinical drug development services. It was founded in 1995, and is headquartered in Newark, Delaware, USA, with a workforce of 1001-5000 employees. Its website is https://www.qps.com.
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Responsibilities
• Leads AP month-end close process by preparing monthly liability accruals and miscellaneous schedules
• Creates and maintains vendor master records with correct approvals
• Creates and issues purchase orders in the accounting system while fully complying with applicable the organization’s established purchasing policies across all departments and vendor groups
• Enters vendor transactions (invoices and credit memos) into accounting system. Files supporting documentation in accordance with A/P procedures
• Matches invoices and purchase orders to receiving documents, i.e., packing slips, service reports, returned goods, etc
• Reviews invoices and expense reports for appropriate documentation, accuracy, and approval prior to payment
• Manages the AP inbox, and files transactions as appropriate
• Responds to vendor inquiries concerning payment status of invoices, reconciles vendor statements for discrepancies, and Vendors for resolution
• Participate in vendor meetings where appropriate (COGS vendors, office supplies, consignments...)
• Processes pass through costs in communication with the A/R department
• Purchases kitchen & office supplies using sound cost containment strategies (i.e., bulk pricing, off-brand substitutes, etc.)
• Tracks delivered packages, open and secure copy of appropriate backup documents (packing slips, etc.) and contact recipients
• Orders Federal Express supplies and create online waybills for outgoing shipments
• Process all outgoing mail, including adding correct postage
• Back up reception desk as needed, to include answering phones, admitting/receiving visitors/guests, sorting and distributing mail, etc
• Prepares other monthly reports, review cost trends, vendor pricing analysis reviews upon request
Skills
• Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent's success in this role, such as:
• University/College Degree in Accounting, Finance or Business Administration
• Four (4) or more years of relevant experience processing high volume of complex invoices preferred
Benefits
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance.
Company Overview
• QPS is a GLP/GCP-compliant contract research organization (CRO) delivering the highest grade of discovery, preclinical, and clinical drug development services. It was founded in 1995, and is headquartered in Newark, Delaware, USA, with a workforce of 1001-5000 employees. Its website is https://www.qps.com.
Apply tot his job
Apply To this Job