[Remote] Law Firm Finance & Billing Manager

Note: The job is a remote job and is open to candidates in USA. Pitcoff Law Group, a growing commercial litigation and business law firm based in New York City, is seeking a Finance & Billing Manager to own the firm’s day-to-day financial operations. This role involves managing client billing, trust accounting, collections, and bookkeeping while improving financial workflows in a fast-paced environment.ResponsibilitiesManage client billing, including weekly invoice preparation, review, finalization, and deliveryRespond to client billing questions and escalate sensitive or disputed issues when neededTrack retainers, trust balances, fulfill replenishment needs, post incoming payments, wire transfers, and refundsMove earned fees from trust to operating in accordance with approved invoices and firm proceduresPrepare monthly three-way trust reconciliations and maintain accurate trust recordsFollow up on collections, maintain AR reporting, and create and monitor approved payment plansAudit client expenses for charge-back, including filing fees, service fees, court costs, research charges, and other reimbursable expensesMaintain bookkeeping records, reconcile accounts, and support month-end financial reviewManage accounts payable, vendor bills, recurring expenses, and payment documentationCoordinate payroll information through the firm’s PEOCoordinate with the PEO on benefits updates and filings including but not limited to retirement plans and benefits renewalsAssist in the annual and ongoing budgeting processTrack state registrations, annual reports, address updates, registered agent matters, and related compliance deadlinesCoordinate with the firm’s CPA, CFO, banks, vendors, payroll provider, and outside partnersSupport matter-level financial setup and closeout, including final invoices, trust transfers, refunds, AR review, and expense reconciliationIdentify gaps, improve workflows, and create practical documentation where neededSkills5+ years of experience in law firm finance, legal billing, bookkeeping, accounting operations, or professional services financeExperienced with billing, retainers, accounts receivable, accounts payable, reconciliations, and client-facing payment mattersFamiliar with attorney trust accounting and three-way trust reconciliationsComfortable working directly with clients on billing, payment, retainer, and balance questionsHighly organized, accurate, discreet, and reliableAble to manage recurring deadlines and follow through without heavy oversightComfortable building process where process does not yet existClear and professional in written and verbal communicationAvailable to work standard business hours in Eastern TimeQuickBooks Online experience is requiredClio Manage experience is strongly preferredExperience with Microsoft 365, legal payment platforms, payroll/PEO systems, and financial reporting tools is a plusBenefitsHealth insurance with up to 100% employer contributionDental, vision, disability, and life insurance401(k) with employer contributionPaid time off, including vacation, holidays, and personal daysFully remote work environmentCompany OverviewPitcoff Law Group, PC is a boutique commercial litigation and company representation law firm. It was founded in 2018, and is headquartered in New York, NY, US, with a workforce of 11-50 employees. Its website is https://linktr.ee/pitcofflawgroup.