Remote Event & Portfolio Management Specialist (Pharma/Biotech)
36643550 –
Remote Event & Portfolio Management Specialist (Pharma/Biotech) – 6-Month Contract
Sigma Systems is seeking a
Remote Event & Portfolio Management Specialist to support congress management, speaker bureau operations, PRC routing, vendor coordination, and cross-functional communication for a leading Life Sciences organization. This is a fully remote, 6-month contract role. Position Overview
The specialist will manage congress logistics, maintain master tracking documents, support speaker bureau operations, coordinate with vendors, and route promotional materials through PRC.
This role requires strong project & event management experience within Life Sciences, Healthcare, Pharma, or Biotech. Key Responsibilities
Congress Management & Logistics
Maintain the master congress spreadsheet for Marketing, Sales, and Market Access–sponsored meetings. Coordinate end-to-end logistics to ensure flawless, interruption-free execution. Partner with Brand Lead on sponsorship submissions, approvals, and timely payments. Oversee congress vendors, ensuring smooth deliverable handoffs and on-time submissions.
Speaker Bureau & Program Execution
Manage all administrative tasks related to speaker onboarding, contracting, and compliance. Coordinate speaker logistics with clear, timely communication. Ensure vendors arrange travel and accommodations for product theaters and in-practice programs. Material & PRC Management
Route congress-related assets through PRC (e.g., invitations, signage, pre-conference materials). Ensure accurate quantities of materials are printed, shipped, and delivered on time. Cross-Functional Communication
Support Sales, Marketing, and Market Access with pre-conference logistics (badges, location, hotel).
Coordinate post-conference surveys, feedback collection, and investment evaluations. Maintain seamless information flow across cross-functional teams. Required Qualifications
Education
Bachelor’s degree in:
Business Administration, Marketing, Management,
Operations Management, Event/Hospitality Management, or
Communications
Understanding of Life Sciences / Healthcare fields is required. Skills & Experience
1. Project & Event Management
Congress / event planning and execution
Managing multi-stakeholder logistics
Maintaining master scheduling/tracking documents
Vendor coordination & oversight
Deliverables management under tight deadlines
2.
Organizational & Administrative Skills
High attention to detail
Strong prioritization and time-management
Managing speaker contracts, onboarding, and scheduling
Handling PRC / MLR routing processes and approvals
3. Communication & Collaboration
Clear, professional communication across Sales, Marketing, and Market Access
Managing pre- and post-conference communications
Coordinating surveys and collecting feedback
Ensuring smooth cross-departmental information flow
4. Vendor & Stakeholder Management
Oversight of congress vendors and deliverables
Managing sponsorship submission workflows
Interfacing with speakers, brand leads, and external partners
5.
Compliance & Process Management
Knowledge of PRC/MLR review processes
Managing approval workflows and payment timelines
Tracking and distributing printed materials
6. Technical & Documentation Skills
Proficiency with Excel or Google Sheets (tracking budgets, timelines, logistics)
Experience with project/event management tools (preferred)
Ability to prepare congress-related materials and signage
7. Soft Skills
Proactive problem-solving
Strong interpersonal communication
Ability to anticipate logistical needs
Calm under pressure, adaptable
High ownership and accountability
Preferred Certifications (Optional)
Certified Meeting
Professional (CMP)
Project Management
Professional (PMP) / CAPM
Event Planning CertificationsApply Now
Apply Now
Remote Event & Portfolio Management Specialist (Pharma/Biotech) – 6-Month Contract
Sigma Systems is seeking a
Remote Event & Portfolio Management Specialist to support congress management, speaker bureau operations, PRC routing, vendor coordination, and cross-functional communication for a leading Life Sciences organization. This is a fully remote, 6-month contract role. Position Overview
The specialist will manage congress logistics, maintain master tracking documents, support speaker bureau operations, coordinate with vendors, and route promotional materials through PRC.
This role requires strong project & event management experience within Life Sciences, Healthcare, Pharma, or Biotech. Key Responsibilities
Congress Management & Logistics
Maintain the master congress spreadsheet for Marketing, Sales, and Market Access–sponsored meetings. Coordinate end-to-end logistics to ensure flawless, interruption-free execution. Partner with Brand Lead on sponsorship submissions, approvals, and timely payments. Oversee congress vendors, ensuring smooth deliverable handoffs and on-time submissions.
Speaker Bureau & Program Execution
Manage all administrative tasks related to speaker onboarding, contracting, and compliance. Coordinate speaker logistics with clear, timely communication. Ensure vendors arrange travel and accommodations for product theaters and in-practice programs. Material & PRC Management
Route congress-related assets through PRC (e.g., invitations, signage, pre-conference materials). Ensure accurate quantities of materials are printed, shipped, and delivered on time. Cross-Functional Communication
Support Sales, Marketing, and Market Access with pre-conference logistics (badges, location, hotel).
Coordinate post-conference surveys, feedback collection, and investment evaluations. Maintain seamless information flow across cross-functional teams. Required Qualifications
Education
Bachelor’s degree in:
Business Administration, Marketing, Management,
Operations Management, Event/Hospitality Management, or
Communications
Understanding of Life Sciences / Healthcare fields is required. Skills & Experience
1. Project & Event Management
Congress / event planning and execution
Managing multi-stakeholder logistics
Maintaining master scheduling/tracking documents
Vendor coordination & oversight
Deliverables management under tight deadlines
2.
Organizational & Administrative Skills
High attention to detail
Strong prioritization and time-management
Managing speaker contracts, onboarding, and scheduling
Handling PRC / MLR routing processes and approvals
3. Communication & Collaboration
Clear, professional communication across Sales, Marketing, and Market Access
Managing pre- and post-conference communications
Coordinating surveys and collecting feedback
Ensuring smooth cross-departmental information flow
4. Vendor & Stakeholder Management
Oversight of congress vendors and deliverables
Managing sponsorship submission workflows
Interfacing with speakers, brand leads, and external partners
5.
Compliance & Process Management
Knowledge of PRC/MLR review processes
Managing approval workflows and payment timelines
Tracking and distributing printed materials
6. Technical & Documentation Skills
Proficiency with Excel or Google Sheets (tracking budgets, timelines, logistics)
Experience with project/event management tools (preferred)
Ability to prepare congress-related materials and signage
7. Soft Skills
Proactive problem-solving
Strong interpersonal communication
Ability to anticipate logistical needs
Calm under pressure, adaptable
High ownership and accountability
Preferred Certifications (Optional)
Certified Meeting
Professional (CMP)
Project Management
Professional (PMP) / CAPM
Event Planning CertificationsApply Now
Apply Now