[Remote] Event Marketing & Sponsorships Project Manager

Note: The job is a remote job and is open to candidates in USA. Pavilion is a community for go-to-market professionals, and they are seeking an experienced Event Marketing & Sponsorships Project Manager to lead the planning and execution of key event and sponsorship programs. This role involves managing promotional strategies, ensuring sponsor deliverables are met, and overseeing the end-to-end workflow of webinars and events while collaborating with various stakeholders.ResponsibilitiesOwn marketing execution for Pavilion’s flagship events, summits, webinars, and partner-led programsBuild and manage promotional plans across email, Slack, LinkedIn, newsletters, chapter/community channels, and partner toolkitsPartner with internal stakeholders to drive ticket sales, registration growth, and audience qualityDevelop audience-specific messaging for GTM leaders, executives, members, prospects, sponsors, and community segmentsTrack registration progress, promo performance, ticket inventory, and campaign pacingRecommend promotional adjustments based on registration trends, audience engagement, and business prioritiesPartner closely with the Sponsorships team to understand sold packages, contract inclusions, deliverables, timelines, and sponsor expectationsProject manage sponsor deliverables including webinars, eBooks, Demo Days, newsletter placements, Slack posts, social posts, event activations, and other partner campaignsServe as a key operational point of contact for sponsor-facing executionEnsure sponsor deliverables are completed on time, accurately, and in alignment with Pavilion’s brand and audience expectationsIdentify risks, missing assets, unclear ownership, or potential fulfillment gaps early and escalate when neededOwn the end-to-end webinar workflow from sponsor handoff through scheduling, landing page creation, promotion, live production, and post-event reportingCreate or refine landing page copy, promo plans, calendar invites, speaker logistics, and sponsor communicationsManage webinar setup and production in Sequel.io, including speaker access, tech checks, replay setup, transcripts, and engagement reportingPrepare registration and engagement reports for sponsors, including enriched attendee lists, attendance data, poll responses, comments, resource clicks, and replay linksSupport Demo Day programming and promotion, including coordination across multiple companies, speakers, and stakeholdersSupport or lead planning for major Pavilion events, including GTM, Women’s Summit, functional summits, VIP experiences, sponsor activations, and related programmingCoordinate with external event agencies, consultants, vendors, speakers, sponsors, internal teams, and executive stakeholdersMaintain event planning documents, timelines, run-of-show inputs, stakeholder updates, and operational trackersHelp clarify ownership across marketing, sponsorships, community, content, finance, operations, and external partnersServe as a key institutional knowledge holder for event and sponsor workflowsSkills5–8+ years of experience in event marketing, partner marketing, sponsorship fulfillment, content marketing, or event operationsStrong project management skills with the ability to manage multiple timelines, stakeholders, and deliverables at onceExcellent written communication skills, especially for promotional copy, sponsor communication, landing pages, and executive updatesExperience managing webinars, virtual events, live events, or sponsored content programsAbility to translate business goals into clear marketing plans and execution timelinesStrong stakeholder management skills, including sponsor-facing communicationComfort working with ambiguity and building processes where they do not yet existStrong attention to detail and ability to catch gaps before they become problemsAbility to prioritize work across competing business needsFamiliarity with tools such as HubSpot, Sequel.io or other webinar platforms, Google Sheets, Google Drive, Canva, Slack, Clay, Bizzabo, or similar event systemsBenefitsEnjoy the flexibility of a fully remote role, with a distributed team that values autonomy, trust, and outcomes over face time.Company OverviewPavilion is a private membership for high-growth leaders to achieve their professional potential. It was founded in 2016, and is headquartered in New York, New York, USA, with a workforce of 11-50 employees. Its website is https://www.joinpavilion.com/.