Purchasing, Logistics & Compliance Coordinator
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Purchasing, Logistics & Compliance Coordinator
Location: Remote
Employment Type: Full-Time
Compensation: $1,600 – $3,000 USD/month
About the Role
We are seeking a highly organized and detail-oriented Purchasing, Logistics & Compliance Coordinator to support international purchasing operations, import logistics, supplier coordination, food safety compliance, and cross-functional operational processes.
This is a key hybrid role connecting multiple departments across the organization, including purchasing, logistics, freight coordination, sales support, operations, quality assurance, and accounting-related functions.
The ideal candidate is analytical, proactive, highly organized, and comfortable working in a fast-paced environment involving international suppliers, freight partners, operational workflows, and customer coordination.
This role is essential to ensuring seamless communication, efficient operations, and high-quality service delivery to both customers and vendors.
Key Responsibilities
Purchasing & Procurement Support
Assist with purchase order creation, tracking, and documentation
Communicate with domestic and international suppliers regarding pricing, availability, and order status
Maintain supplier records, contracts, and product specifications
Support inventory planning by monitoring stock levels and supplier lead times
Help resolve discrepancies related to orders, invoices, and shipments
Support landed cost calculations and monitor commodity market trends
Logistics & Import Coordination
Coordinate inbound shipments with freight forwarders, customs brokers, and warehouses
Track shipments from origin to destination and provide status updates to internal teams
Prepare and organize import documentation including:
Commercial invoices
Packing lists
COAs
Bills of lading
Assist with customs clearance processes and documentation requests
Support issue resolution related to delays, damages, or shortages
Food Safety & Regulatory Compliance
Maintain food safety and regulatory records such as supplier approvals, COAs, and audit documentation
Support compliance with applicable food safety standards including:
FDA
FSMA
HACCP
GFSI
Coordinate with suppliers and internal teams to ensure compliance requirements are met
Support internal audits, customer audits, and regulatory requests
Customer Service & Sales Support
Serve as a primary point of contact for customers throughout the order process
Address customer inquiries, shipment issues, and service-related concerns professionally
Keep sales teams informed regarding PO/SO status and shipment updates
Support customer communications and relationship management efforts
Claims, Reporting & Administrative Support
Handle claims professionally and investigate operational discrepancies
Maintain organized digital filing systems and operational records
Prepare reports, spreadsheets, and summaries for management teams
Support cross-functional communication between purchasing, logistics, sales, quality, accounting, and operations teams
Assist with administrative tasks to improve workflow efficiency
Requirements
Experience & Background
Minimum 2+ years of experience in:
Purchasing
Logistics
Import/export coordination
Food safety
Supply chain operations
Similar operational roles
Previous experience in food ingredients, food manufacturing, or import/export industries is strongly preferred
Technical Skills
Advanced Microsoft Excel skills, including complex spreadsheet management
Familiarity with ERP systems and order management platforms
Comfortable working with operational, freight, and inventory-related data
Communication & Interpersonal Skills
Excellent written and verbal communication skills in English
Strong ability to write professional emails and communicate with international suppliers and customers
Strong relationship-building skills with internal teams, freight partners, and vendors
Analytical & Organizational Skills
Strong problem-solving and analytical abilities
Highly organized with strong attention to detail and accuracy
Ability to manage multiple priorities and deadlines in fast-paced environments
Collaborative and adaptable mindset with willingness to support across departments
What We’re Looking For
Proactive and detail-oriented professional
Strong operational mindset with ownership mentality
Team player who thrives in collaborative environments
Flexible, resilient, and comfortable managing evolving priorities
Customer-focused with strong follow-through and communication skills
Why Join Us?
Opportunity to work in a global and fast-paced operational environment
Exposure to international purchasing, logistics, and compliance operations
Collaborative and supportive cross-functional team culture
Long-term career growth opportunities within operations and supply chain management
High-impact role with visibility across multiple business functions
Important Notes
Strong English communication skills are required
Candidates with international logistics and food industry experience will be strongly prioritized
Experience working with ERP systems and operational workflows is highly preferred
This is a remote/telecommute position.
Apply To This Job
Purchasing, Logistics & Compliance Coordinator
Location: Remote
Employment Type: Full-Time
Compensation: $1,600 – $3,000 USD/month
About the Role
We are seeking a highly organized and detail-oriented Purchasing, Logistics & Compliance Coordinator to support international purchasing operations, import logistics, supplier coordination, food safety compliance, and cross-functional operational processes.
This is a key hybrid role connecting multiple departments across the organization, including purchasing, logistics, freight coordination, sales support, operations, quality assurance, and accounting-related functions.
The ideal candidate is analytical, proactive, highly organized, and comfortable working in a fast-paced environment involving international suppliers, freight partners, operational workflows, and customer coordination.
This role is essential to ensuring seamless communication, efficient operations, and high-quality service delivery to both customers and vendors.
Key Responsibilities
Purchasing & Procurement Support
Assist with purchase order creation, tracking, and documentation
Communicate with domestic and international suppliers regarding pricing, availability, and order status
Maintain supplier records, contracts, and product specifications
Support inventory planning by monitoring stock levels and supplier lead times
Help resolve discrepancies related to orders, invoices, and shipments
Support landed cost calculations and monitor commodity market trends
Logistics & Import Coordination
Coordinate inbound shipments with freight forwarders, customs brokers, and warehouses
Track shipments from origin to destination and provide status updates to internal teams
Prepare and organize import documentation including:
Commercial invoices
Packing lists
COAs
Bills of lading
Assist with customs clearance processes and documentation requests
Support issue resolution related to delays, damages, or shortages
Food Safety & Regulatory Compliance
Maintain food safety and regulatory records such as supplier approvals, COAs, and audit documentation
Support compliance with applicable food safety standards including:
FDA
FSMA
HACCP
GFSI
Coordinate with suppliers and internal teams to ensure compliance requirements are met
Support internal audits, customer audits, and regulatory requests
Customer Service & Sales Support
Serve as a primary point of contact for customers throughout the order process
Address customer inquiries, shipment issues, and service-related concerns professionally
Keep sales teams informed regarding PO/SO status and shipment updates
Support customer communications and relationship management efforts
Claims, Reporting & Administrative Support
Handle claims professionally and investigate operational discrepancies
Maintain organized digital filing systems and operational records
Prepare reports, spreadsheets, and summaries for management teams
Support cross-functional communication between purchasing, logistics, sales, quality, accounting, and operations teams
Assist with administrative tasks to improve workflow efficiency
Requirements
Experience & Background
Minimum 2+ years of experience in:
Purchasing
Logistics
Import/export coordination
Food safety
Supply chain operations
Similar operational roles
Previous experience in food ingredients, food manufacturing, or import/export industries is strongly preferred
Technical Skills
Advanced Microsoft Excel skills, including complex spreadsheet management
Familiarity with ERP systems and order management platforms
Comfortable working with operational, freight, and inventory-related data
Communication & Interpersonal Skills
Excellent written and verbal communication skills in English
Strong ability to write professional emails and communicate with international suppliers and customers
Strong relationship-building skills with internal teams, freight partners, and vendors
Analytical & Organizational Skills
Strong problem-solving and analytical abilities
Highly organized with strong attention to detail and accuracy
Ability to manage multiple priorities and deadlines in fast-paced environments
Collaborative and adaptable mindset with willingness to support across departments
What We’re Looking For
Proactive and detail-oriented professional
Strong operational mindset with ownership mentality
Team player who thrives in collaborative environments
Flexible, resilient, and comfortable managing evolving priorities
Customer-focused with strong follow-through and communication skills
Why Join Us?
Opportunity to work in a global and fast-paced operational environment
Exposure to international purchasing, logistics, and compliance operations
Collaborative and supportive cross-functional team culture
Long-term career growth opportunities within operations and supply chain management
High-impact role with visibility across multiple business functions
Important Notes
Strong English communication skills are required
Candidates with international logistics and food industry experience will be strongly prioritized
Experience working with ERP systems and operational workflows is highly preferred
This is a remote/telecommute position.
Apply To This Job