Project Coordinator_Sales

At Pro-Techs , an Ecore company, we transform reclaimed rubber into innovative performance surfaces that protect people and the planet. Our products power everything from playgrounds and gyms to hospitals, courts, and even rockets—helping people in motion be their strongest, healthiest selves. As a high-growth, sustainability-driven company, we’re leading the way in circular innovation by keeping rubber out of landfills and turning waste into wellness, safety, and performance. We’re excited to find individuals who are eager to be part of a team that’s driving global impact through innovation, sustainability, and purpose. Location: Remote, US based Remote role- CST and EST only Salary $65k- $75k About the Role We are seeking a highly organized Project Coordinator to support and drive the execution of multiple projects simultaneously across the Midwest and Southeast regions. This is a key role within our organization, responsible for coordinating schedules, materials, contractors, and customer communication to keep projects moving efficiently from start to finish. The ideal candidate thrives in a fast‑paced environment, enjoys juggling multiple priorities, and is comfortable working closely with customers, internal teams, and external subcontractors. During our busy season (April–November), you may manage 10–15 active projects at a time , making attention to detail and strong communication skills essential. Day‑to‑Day Responsibilities Act as the primary liaison between customers, contractors, vendors, field supervisors, and internal teams Coordinate and schedule project activities, including installations, deliveries, and subcontractor work Work directly with customers on timelines, expectations, and status updates; participate in and set up client meetings Build and maintain project pipelines that feed internal scheduling for both internal teams and external subcontractors Track and report on project projections, monthly activity, and project closeouts Maintain accurate and up‑to‑date project information in ERP and project management systems (including Quick Base ) Requisition and finalize material orders; forecast inventory needs to support active and upcoming projects Modify schedules and logistics to accommodate weather delays, site issues, or changing customer needs Collaborate with the Project Management and Logistics teams to track milestones and ensure on‑time execution Follow and assist with maintaining and improving Standard Operating Procedures (SOPs) Provide data‑driven recommendations to the Lead Project Manager and escalate major budget or scope changes when needed What You’ll Bring High School Diploma or GED required 3+ years of experience in project coordination, construction management, or a related field Strong customer‑facing communication skills (written and verbal) Proven ability to manage multiple projects and priorities simultaneously Comfort working with technical systems, ERPs, and databases (Quick Base experience a plus) Above‑average proficiency in Microsoft Office (Excel, Outlook, Word) Ability to read and interpret plans, drawings, schedules, and project documentation Strong organizational, time‑management, and problem‑solving skills Valid driver’s license; minimal travel and occasional overnight stays may be required for field training Key Competencies Collaboration & Communication Attention to Detail Time Management & Prioritization Adaptability in a fast‑changing environment Customer Service Mindset Proactive Problem Solving Understanding of construction and project operations Work Environment Remote , collaborating with a fully remote team Occasional job‑site visits for training or exposure Why Join Us Be a central driver of production and project success Work closely with customers and leadership on meaningful, visible projects Play an integral role during a dynamic, high‑impact busy season Join a collaborative team that values organization, accountability, and continuous improvement What we offer you: Competitive medical, dental, vision, and prescription insurance coverage 401k with a company match PTO Hours are accrued from Day 1 Tuition reimbursement Opportunities for development and internal promotions Two minute walk to eco-friendly public transportation from rabbittransit Sometimes the best jobs get missed because people think they don’t have what it takes. At Ecore, we know hard work, reliability, and a good attitude matter most. No matter your background, experience, or where you’ve come from, if this job sounds like something you’d be proud to do, we’re excited to meet you. Ecore International is an equal opportunity employer. (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. NOTICE TO PROSPECTIVE APPLICANTS: Ecore International and its subsidiaries participate in the E-Verify program. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. This employer will provide the Social Security Administration (SSA) and/or the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. If, after an applicant has been extended and accepted an offer of employment, the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including withdrawal of the offer of employment or terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer may use E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph