Program Manager

ABOUT US Inatai Foundation is a growing 501(c)(4) philanthropic organization committed to working with communities to shift the balance of power to ensure racial justice and equity across Washington and beyond. We are hiring a Program Manager to join our expanding team. Cultivating a staff team that embodies the diverse experiences of Washington communities is essential to these aspirations. We strongly and sincerely encourage applications from people of color; individuals who are immigrants, bilingual, and multicultural; d/Deaf people and people with disabilities; members of LGBTQIA+ and gender non-conforming communities; and people with other diverse backgrounds and lived experiences. Visit our About Us page to learn more about our work, approaches, and values. You may also browse our Join Inatai page to understand our hiring process, work culture, and benefits. POSITION SUMMARY The Program Manager advances Inatai’s 50 Year Vision by ensuring the Strategy and Impact division’s grantmaking operations run smoothly, consistently, and with care. Under the guidance of the portfolio director, this role provides day to day oversight of operational and administrative implementation across the division, strengthening systems that support timely decisions, clear coordination, and strong partner experiences. The Program Manager bridges the work across divisions to operationalize Strategy and Impact owned strategies and to align practices with our racial justice, equity, and statewide grantmaking. This role is a key connector, helping translate strategy into reliable execution so our teams and community partners can focus on building statewide power for racial justice and equity. The Program Manager supports the coordination across teams involved in grantmaking to support shared processes, clear communication, and consistent follow-through. They oversee day-to-day logistics for department operations and event engagement and provide operational support to the Vice President of Strategy and Impact, Portfolio Director, Strategy and Impact operations team, foundation staff, and grantee leaders. Their work strengthens internal alignment and delivers streamlined experiences for team members and grantees. This is a full-time, exempt position. Inatai is proud to be a statewide organization, and we know there are talented leaders everywhere in our state. As we grow and learn, we know that we are better partners to communities and more strategic grantmakers when we have team members rooted in place and bringing their lived and learned experiences to our work. We are prioritizing the following counties in Washington State to ensure we are fully living up to our commitments to geographic equity: Asotin County Clallam County Cowlitz County Grays Harbor County Klickitat County Lewis County Okanogan County Skagit County Walla Walla County If you have strong community roots and a passion for making a local impact, we’d love to connect! Leadership lives in every corner of Washington, and we’re excited to meet talented professionals who want to strengthen their communities. We currently have offices in Seattle and Pasco. Team members connected to an office are expected to work in the office. Team members may be permitted – with supervisor approval – to work remotely up to two days per week. Periodic early morning, evening, and weekend hours will be required, and statewide and regional travel should be expected. PRIMARY RESPONSIBILITIES Grantmaking Operations and Administration Grantmaking systems and consistency Document, and support the implementation of clear grantmaking operations across Strategy and Impact so our work is consistent, values aligned, and easy to follow. Strengthen shared practices that support transparency, internal accountability, and timely, well documented decisions. Training and customer service Coordinate onboarding and training so team members can use grantmaking systems, tools, and protocols with confidence. Provide day-to-day operational support to grantmakers and partners with clarity, care, and follow through. Improvement and operational guidance Recommend improvements to grantmaking workflows by listening for friction, incorporating feedback, and reducing unnecessary burden for staff and grantee partners. Serve as a thought partner to leaders on operational choices that support equitable, responsive, and trust based grantmaking. Information management Oversee grant files and records management in Microsoft Teams and SharePoint, ensuring accuracy, confidentiality, and appropriate access. Promote practices that uphold compliance, accessibility, and shared norms for information stewardship. Event Engagement Logistics Cross divisional logistics leadership Lead cross-divisional logistics for approximately 100 to 150 event engagements annually, supporting internally hosted and externally attended engagements. Coordinate travel, registrations, accessibility needs, vendor logistics, and run of show support to ensure smooth execution and equitable experiences for community partners and staff. Process standardization and learning capture Document and implement event engagement processes that reflect Inatai’s values and internal accountability standards. Build simple systems to capture, organize, and route learning from events, including relationship information, emerging opportunities, and implications for strategy. Communications and Relationship Coordination Maintain a high quality of customer service that prioritizes Inatai’s accountability to grant-funded organizations and strengthens internal team members’ trust in Inatai’s processes, tools, and strategies Ensure external communications from grant leaders, grant-funded organizations, and other community members are routed appropriately and responded to quickly, with kindness and clarity Maintain shared accountability for the [email protected] and [email protected] email addresses, and any other communications channels that may be required to support the organizations that Inatai is accountable to Document and update responses to frequently asked questions and common topics that Inatai receives from internal and external stakeholders Project Management and Department Operations Partner across departments to ensure scheduling, planning, and communication are aligned, transparent, and supportive of Strategy & Impact goals. Build and oversee cross-training across teams on grantmaking processes and workflows Stay aware of trends in program and project management, and apply this knowledge to changes in policy and practices Influence and Convening Support Provide logistical support for internal and external stakeholders for convenings of varying sizes of participants Coordinate with internal partners across divisions to ensure adherence to policies and alignment in practices for convening