Operations Coordinator

Columbia University Irving Medical Center is dedicated to transforming health through discovery, care, and education. The Operations Coordinator will support the day-to-day operations and logistics of the Vagelos College of Physicians and Surgeons Office of Development, ensuring operational integrity and managing relationships with vendors and service groups. Responsibilities Ensure overall integrity of office space is maintained, including general functioning of office spaces, organization of all office supplies, and general tidiness of common areas; monitor and maintain adequate office supplies and equipment, conducting regular walkthroughs of spaces; order supplies, unpack boxes, and restock supplies as needed; schedule and coordinate deliveries and repairs; schedule and coordinate other special service requests as needed Serve as the liaison between CUIMC Facilities, Telecom, and other related Columbia service groups to process requests and meet the operational needs of staff; manage requests from start to finish to ensure proper completion; confirm appropriate billing of requests and identify corrections as needed Manage accounts with various supply and equipment vendors, handling contracts, invoicing, and payments; manage departmental Purchasing Card (P-Card) and Travel Card; reconcile expenses in ARC with appropriate chart string (account) information and backup documentation/information; assist with Finance-related internal tracking processes. Serve as departmental resource for Vendor Management requests Receive and sort USPS mail, packages and other deliveries and notify recipients/staff members; accordingly, coordinate inter-departmental mail delivery as needed; receive and welcome guests, escort guests to appropriate areas as needed Provide general administrative support to the Associate Vice President, Finance, Operations and Alumni Relations and the Senior Executive Director, including calendar management and meeting scheduling Periodically assist with gift processing, and other duties and special projects as assigned Skills Bachelor's degree or equivalent in education and experience required Must be highly organized and professional, while possessing strong written and verbal communication skills Excellent interpersonal and customer service skills with a poised, mature, and professional nature, able to collaborate with staff at all levels Detail oriented with superior organizational skills and the ability to manage and prioritize a variety of projects at once Resourceful, proactive and thorough, with a focused, self-starting attitude and the ability to work independently and as a member of the team Ability to lift heavy items such as boxes and packages, and unpack and sort items accordingly This is a hybrid role Cover letter and resume required Advanced experience with Microsoft Office software Proficiency with PCs, and Windows software Experience with Salesforce Company Overview Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University. It was founded in 1767, and is headquartered in New York, New York, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship Columbia University Irving Medical Center has a track record of offering H1B sponsorships, with 60 in 2026, 425 in 2025, 343 in 2024, 332 in 2023, 370 in 2022, 283 in 2021, 221 in 2020. Please note that this does not guarantee sponsorship for this specific role.