Notary Signing Service Scheduler
Part-Time Signing Service Scheduling Assistant
Remote | Contract | $25/hour day shift | $20/hour AM/PM shifts
About Us
Nearby Notary LLC is a woman-owned signing service supporting real estate, legal, and financial professionals with notary scheduling nationwide. We pride ourselves on quality control, communication, and exceptional client service.
Position Overview
We’re looking for a Part-Time Scheduling Assistant to support our signing service operations on an as-needed basis. This role is designed for someone who is detail-oriented, dependable, and thrives in a fast-paced, client-focused environment.
This is a month to month contract position with flexible hours based on business needs. Compensation & Schedule
• Pay: $20/hour for AM/PM or weekend shifts.
• Pay: $25/hour for day shifts.
• Payment Schedule: Issued on the 5th & 20th of each month via Deluxe eChecks
• Hours: 8 – 32 hours/week, based on business needs. Shifts will be scheduled in advance.
Responsibilities
On scheduled days, you will serve as the scheduling assistant on duty, including:
• Managing orders in the portal from start to finish
• Calling and vetting notaries for the right fit
• Reviewing documents and sending detailed notes to notaries
• Monitoring and responding to client and notary emails
• Checking scanbacks and communicating corrections/approvals
• Coordinating drop-offs/pickups locally (Maricopa County)
• Setting up courier pickups and tracking FedEx shipments
• Communicating with clients and updating the portal
• Managing invoices, notary lists, and performance reviews
• Providing a daily report to the Signing Service Owner
Additional Opportunities
• Extra income opportunities may be available when covering vacations or extended leave.
• Extended coverage (30+ days) will be compensated via a negotiated salary rate.
Qualifications
• Strong communication and organization skills
• Detail-oriented and proactive
• Team player with problem-solving mindset
• Prior experience in scheduling, loan signing agent, or notary services is a plus
Contract Terms
• Month to month contract with the possibility of extension
• Includes NDA and non-compete agreement (exceptions outlined in contract)
• 60-day probationary period from contract start date
How to Apply
Send your resume and a short cover letter explaining why you’d be a good fit for this flexible, detail-driven role.
Job Type: Contract
Pay: $20.00 - $25.00 per hour
Work Location: Remote
Apply tot his job
Apply To this Job
Remote | Contract | $25/hour day shift | $20/hour AM/PM shifts
About Us
Nearby Notary LLC is a woman-owned signing service supporting real estate, legal, and financial professionals with notary scheduling nationwide. We pride ourselves on quality control, communication, and exceptional client service.
Position Overview
We’re looking for a Part-Time Scheduling Assistant to support our signing service operations on an as-needed basis. This role is designed for someone who is detail-oriented, dependable, and thrives in a fast-paced, client-focused environment.
This is a month to month contract position with flexible hours based on business needs. Compensation & Schedule
• Pay: $20/hour for AM/PM or weekend shifts.
• Pay: $25/hour for day shifts.
• Payment Schedule: Issued on the 5th & 20th of each month via Deluxe eChecks
• Hours: 8 – 32 hours/week, based on business needs. Shifts will be scheduled in advance.
Responsibilities
On scheduled days, you will serve as the scheduling assistant on duty, including:
• Managing orders in the portal from start to finish
• Calling and vetting notaries for the right fit
• Reviewing documents and sending detailed notes to notaries
• Monitoring and responding to client and notary emails
• Checking scanbacks and communicating corrections/approvals
• Coordinating drop-offs/pickups locally (Maricopa County)
• Setting up courier pickups and tracking FedEx shipments
• Communicating with clients and updating the portal
• Managing invoices, notary lists, and performance reviews
• Providing a daily report to the Signing Service Owner
Additional Opportunities
• Extra income opportunities may be available when covering vacations or extended leave.
• Extended coverage (30+ days) will be compensated via a negotiated salary rate.
Qualifications
• Strong communication and organization skills
• Detail-oriented and proactive
• Team player with problem-solving mindset
• Prior experience in scheduling, loan signing agent, or notary services is a plus
Contract Terms
• Month to month contract with the possibility of extension
• Includes NDA and non-compete agreement (exceptions outlined in contract)
• 60-day probationary period from contract start date
How to Apply
Send your resume and a short cover letter explaining why you’d be a good fit for this flexible, detail-driven role.
Job Type: Contract
Pay: $20.00 - $25.00 per hour
Work Location: Remote
Apply tot his job
Apply To this Job