Meeting and Events Assistant

Wiley
, a leading Washington, DC law firm, has an opening for a Meeting and Events Assistant to support our Operations Department. This position works closely with the Meeting and Events Manager to plan and execute all meetings and corporate/social events for the firm and its attorneys. In addition, this position will be responsible for assisting with all daily conference room reservations, internal and external meeting and event requests, answering the phone/email for the Conference Services & Events Department, placing catering orders, and assisting with day-to-day operations of this department.

This position is eligible to participate in the firm's flexible work program.
RESPONSIBILITIES/ESSENTIAL FUNCTIONS
• Responsible for scheduling, confirming, ordering catering and all other aspects of conference room reservations and set‑ups for the Firm
• Coordinate with caterer on food orders for meetings and events at the Firm while keeping detailed records of each event
• Assists the Meeting & Events Manager and other professional staff in planning internal and external meetings, seminars, luncheons, cocktail receptions, the firm’s holiday party and firm picnic, and others as assigned
• Assists with handling any technical issues Wiley employees encounter while using the reservation system
• Act as on-site contact for outside clients/groups by showing our space and capabilities answering any logistical, AV, or catering questions they may have
• Responsible for organizing and requesting various room set‑ups for events through the Operations Manager
• Assists in administration of budget and payment requisitions for all Conference Services and Events related expenses and must keep records and submit invoices
• Assists with keeping the Conference Services/Events Intranet page details up to date
• Supports with administrative operations tasks to include but not limited to scheduling meetings, and preparing event documentation such as post‑event overviews
KNOWLEDGE, SKILLS, AND ABILITIES
• The ability to communicate professionally and effectively, both in oral and written form
• The ability to multi‑task, prioritize/coordinate deadlines, and track progress of tasks
• Ability to organize workflow and use time efficiently
• Ability to demonstrate attention to detail and accuracy
• Ability to effectively manage shifting priorities and competing deadlines
• The ability to learn and effectively use multiple technology platforms and software applications
• Must establish and maintain effective working relationships in or out of a team environment
• Understands and adopts the organizational structure
• Possesses the attitude of collaboration and sharing
• Willingness to learn and adopt new methodologies
• Must maintain confidentiality of work‑related information and materials
• Flexibility to work overtime on an as‑needed basis
EDUCATION AND EXPERIENCE
• High school diploma required; bachelor’s degree preferred
• One year of professional work experience in hospitality or event/meeting industry preferred
WORK ENVIRONMENT
• An on‑site presence is an essential function of this position. Remote work may be permitted in accordance with the firm’s flexible work policy and based on business needs
• Position operates in a professional office environment which is usually quiet to moderate
• Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
• Position requires that the employee be able to multi‑task in a fast‑paced work environment
PHYSICAL DEMANDS
• While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, and crouch. Requires good hand‑eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read information. Frequently required to sit, reach with hands and arms, talk, and hear
• Ability to carry or lift items weighing up to 20 pounds

This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.

The base salary for this position is $55,000 annually. Actual…

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