Marketing Coordinator

VHB is seeking a Marketing Coordinator to join their team. This position involves drafting and producing marketing materials while receiving training and mentorship in various marketing activities. Responsibilities Leads and prepares routine proposals and qualification packages with standard oversight from marketing management and/or senior-level marketing team members Leads kick-off meetings with guidance from senior marketing staff or management as needed Leads and prepares materials for kick-off meetings and standard proposal review processes Independently prepares proposal management plans (e.g., outlines, page limits, client technical and administrative requirements, proposal schedule) Interprets RFP requirements Assigns tasks to kick-off meeting attendees Develops proposal and/or technical writing instructions and actions for technical pursuit members with supervision and guidance as needed Leads routine check-in proposal meetings Coordinates pursuit presentations preparation and rehearsals Serves as a strategist and collaborative partner with technical staff Works closely with graphic designers, subject matter experts, and other technical staff to produce compliant, on-time, differentiating proposals Regularly communicates with subconsultants and tracks subconsultant materials for proposals Verifies that proposal submissions adhere to the solicitation requirements (e.g., formatting, content, page count, schedule, costs, deliverables, milestones) Verifies compliance with VHB’s branding standards, formats, and template styles Evolves and begins to grow skillsets to lead more complex pursuit efforts Participates in pursuit strategy and capture planning sessions Shadows senior marketers during Super Strategic pursuits Provides support as needed Skills 0-3 years of proposal, writing, or marketing experience, preferably in AEC industry BA in Marketing, English, Communications, or related discipline Excellent verbal, written, and interpersonal communication skills Experience using Microsoft Office Suite and Adobe Creative Cloud Demonstrated commitment to quality Ability to identify and seek needed information/research skills Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers Self-motivated, highly organized, and detail oriented Persuasive writing techniques Ability to adapt to changes with ease Demonstrated ability to move projects forward Experience assisting or leading proposals preferred Involvement in industry affiliations preferred (e.g., SMPS) Benefits Diverse and inclusive culture of collaboration and innovation Opportunity to work on complex, transformational projects Community and social responsibility as sustainable stewards Focus on learning, development, and career growth Best-in-class benefits, including flexible, hybrid workplace Company Overview VHB offers civil engineering, site and transit planning, GIS mapping, consulting, analytics, design-build, and structure designing services. It was founded in 1979, and is headquartered in Watertown, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is