Legal Secretary/Transcriptionist
Job DetailsJob Location: St Louis, MO 63101McAnany, Van Cleave & Phillips, P.A. (MVP Law) is looking for a Legal Secretary/Transcriptionist to help us meet the needs of our growing practice. We are looking for curious, intelligent, and creative individuals to join our firm and be part of our fast-paced and rewarding environment as we continue to redefine the law firm experience and forge our own path to the meet the needs of our clients and employees, as we have been doing since 1901.
Our Legal Secretaries assist our attorney teams with their scheduling and daily administrative needs in order to allow our timekeepers to use their billable time effectively. Our Legal Secretaries focus primarily on transcription but operate at a high degree of technical proficiency, have a passion for organization and efficiency and are solution oriented. Candidates should work well both independently and within a team to assist our attorneys in scheduling, calendaring and the production of documents.
Roles & Responsibilities:
Manages the dictation of assigned attorneys and paralegals by transcribing directly
Reviews, processes, and saves incoming mail, emails, and faxes electronically
Assists assigned attorneys with their schedules and scheduling
Assists with client billing and attorney travel and expense reports
Assists with opening, maintaining, and closing files
Responds to record and legal documentation requests, as needed
Answers phone calls, takes messages or transfers calls to appropriate parties
Submits vendor invoices for payment
Drafts and updates client budgets
Works with highly confidential information and always maintains utmost confidentiality
Acts in a stewardship capacity for MVP, works as a genuine, confident, functional member of the team, is hardworking with the ability to be innovative and firm focused in alignment with our core values
With a strong focus on our beliefs – RESPECT EVERYONE, REAL RELATIONSHIPS, and REPUTATION - we build trust and confidence and challenge the status quo through knowledge, innovation, and attentiveness. MVP continues to prove this through competitive salaries and production bonuses, as well as generous and impactful benefit plan offerings for full-time employees including Medical, Dental, Vision, Voluntary Life and AD&D, HSA plan, and day one 401(k) eligibility. This is all in addition to a generous 401(k) employer match, Profit-Sharing Plan, employer paid HSA contributions, telemedicine, Group Life and AD&D, Short- and Long-Term Disability coverage, and a Mental Health Support program.
If you feel this would be a great fit and you are interested in learning more about our team, we would love to hear from you!
Qualifications
High school diploma AND a minimum of 1 year of recent experience in a law firm/professional services environment or as a legal/medical transcriptionist
Must live in Kansas, Missouri, Nebraska, Oklahoma, Illinois, Iowa, Florida, or Texas
Superb communication/customer service skills - both written and verbal
Microsoft Office proficiency
Organized
Ability to juggle multiple high priority tasks at a time
Prior experience with Philips SpeechLive and/or Litify is a plus
Our Legal Secretaries assist our attorney teams with their scheduling and daily administrative needs in order to allow our timekeepers to use their billable time effectively. Our Legal Secretaries focus primarily on transcription but operate at a high degree of technical proficiency, have a passion for organization and efficiency and are solution oriented. Candidates should work well both independently and within a team to assist our attorneys in scheduling, calendaring and the production of documents.
Roles & Responsibilities:
Manages the dictation of assigned attorneys and paralegals by transcribing directly
Reviews, processes, and saves incoming mail, emails, and faxes electronically
Assists assigned attorneys with their schedules and scheduling
Assists with client billing and attorney travel and expense reports
Assists with opening, maintaining, and closing files
Responds to record and legal documentation requests, as needed
Answers phone calls, takes messages or transfers calls to appropriate parties
Submits vendor invoices for payment
Drafts and updates client budgets
Works with highly confidential information and always maintains utmost confidentiality
Acts in a stewardship capacity for MVP, works as a genuine, confident, functional member of the team, is hardworking with the ability to be innovative and firm focused in alignment with our core values
With a strong focus on our beliefs – RESPECT EVERYONE, REAL RELATIONSHIPS, and REPUTATION - we build trust and confidence and challenge the status quo through knowledge, innovation, and attentiveness. MVP continues to prove this through competitive salaries and production bonuses, as well as generous and impactful benefit plan offerings for full-time employees including Medical, Dental, Vision, Voluntary Life and AD&D, HSA plan, and day one 401(k) eligibility. This is all in addition to a generous 401(k) employer match, Profit-Sharing Plan, employer paid HSA contributions, telemedicine, Group Life and AD&D, Short- and Long-Term Disability coverage, and a Mental Health Support program.
If you feel this would be a great fit and you are interested in learning more about our team, we would love to hear from you!
Qualifications
High school diploma AND a minimum of 1 year of recent experience in a law firm/professional services environment or as a legal/medical transcriptionist
Must live in Kansas, Missouri, Nebraska, Oklahoma, Illinois, Iowa, Florida, or Texas
Superb communication/customer service skills - both written and verbal
Microsoft Office proficiency
Organized
Ability to juggle multiple high priority tasks at a time
Prior experience with Philips SpeechLive and/or Litify is a plus