Legal Assistant - EHG

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms, providing advisory services to corporate leaders and international parties. They are currently seeking a Legal Assistant to support legal professionals in the Emerging High-Growth Companies group, focusing on practice management and client account management. Responsibilities Proactively provide legal professionals (LP) with administrative support to optimize practice efficiency: monitor inbox, maintain e-filing system and highlight actionable items; manage LPs calendar, diarize important dates and maintain the bring forward system Maintain LPs workspace, which includes creating and managing folders within a data management system (iManage), liaising with LPs and other Legal Assistants working on files Ensures LPs time charges are entered and released in a timely fashion and follow up on delinquent time charges Complete file opening, which includes obtaining and researching information in connection with the New Business Intake processes (NBI) and Know Your Client (KYC) requirements Perform client account management: review, edit and prepare pre-bills for review by LPs, verify fees and disbursements, prepare write-offs and address client inquiries regarding billing in collaboration with Billing Coordinator; communicate with client on behalf of LPs with regards to outstanding payments in collaboration with Collections Coordinator Coordinate all document workflow, including receiving and following up on audit inquiries, handling closing books, assisting with document formatting (blacklines) and review Perform work in Word, Excel and PowerPoint for internal and external presentations by synthesizing information, facts and findings and leveraging various tools and shortcuts Support client/business development activities, which includes the management of LP bios, entering and updating information using the client intelligence tool (OnePlace) Manage the LPs travel and accommodation which includes liaising with the travel agency, hotels, etc Coordinate the logistics of internal and external client functions, external board/association meetings, etc Assist with LPs annual CPD hours and tracking Develop and maintain strong relationships with internal and external clients, understand client businesses, practices and expectations May act as first point of contact with clients and various internal and external stakeholders; respond and resolve problems as required Maintain high level of professionalism, discretion and confidentiality at all times Identify ways to improve processes and implement efficiencies Performs other duties as assigned Skills A minimum of 1 year direct experience working as a legal assistant Proficiency with computers including advanced Word, Excel and PowerPoint skills Excellent communication skills (both oral and written), focused listening, interpersonal and negotiation skills Superior organizational and multitasking skills with ability to effectively prioritize and manage time Sound judgement and analytical skills Attention to detail Ability to handle pressure and remain calm when dealing with deadlines and large volumes of work Independent worker and team player Positive attitude, patience, resilience Exposure to M&A transactions, financings and other corporate work is a strong asset Experience with iManage software would be an asset Benefits Accommodations are available upon request for candidates in all phases of the selection process. Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Company Overview Osler is a leading business law firm uniquely positioned to advise Canadian, U.S. It was founded in 1862, and is headquartered in Toronto, Ontario, CAN, with a workforce of 1001-5000 employees. Its website is