Junior Executive/Personal Assistant to Entrepreneur of Family Office - Hybrid/Miami
Our client, a boutique family office in Miami, is seeking a polished and highly capable Junior Executive/Personal Assistant to support a dynamic Entrepreneur and his family. This is a unique opportunity to join a high-touch environment where no two days are the same. The ideal candidate is poised, discreet, and service-oriented, with a "no task too big or small" mindset and a natural ability to anticipate needs before they arise. This role is best suited for someone who takes pride in delivering white-glove support, thrives in a detail-driven environment, and enjoys being a trusted right hand. Candidates should have at least 3+ years of administrativeexperience post-graduation and bring a strong foundation of organizational and communication skills.
This position is based ~2-3 days per week at the family's Miami residence.
RESPONSIBILITIES
• Manage complex and ever-changing calendars, prioritizing and coordinating scheduling across personal and professional commitments
• Coordinate seamless domestic and international travel (private and commercial), including detailed itineraries, accommodations, ground transportation, and logistics
• Oversee inbox management, drafting and responding to correspondence with professionalism and discretion
• Prepare, track, and reconcile expense reports and reimbursements accurately and in a timely manner
• Provide high-level personal support, including coordinating medical appointments and claims, vehicle registration, dining reservations, shipping logistics (including artwork), and more
• Assist with planning and executing small-scale charitable and personal events
• Serve as a trusted liaison with vendors, service providers, and external contacts
• Take ownership of ad hoc projects and day-to-day tasks, ensuring nothing falls through the cracks
REQUIREMENTS
• 3+ years of administrative experience supporting executives and/or private individuals
• Polished, professional demeanor with excellent written and verbal communication skills
• Strong organizational and time management skills with exceptional attention to detail
• Ability to multitask and thrive in a fast-paced, high-pressure environment
• Highly proactive, resourceful, and able to work independently with minimal direction
• Strong interpersonal skills with the ability to interact confidently with senior-level individuals and external partners
• Proficiency in Microsoft Office and familiarity with expense management and travel tools
• Discreet, dependable, and service-oriented with a positive, team-first attitude
SALARY
$80-100K base (DOE) + discretionary bonus
HOURS
9:00am-5:00pm, with flexibility to be reachable as needed
~2-3 days per week onsite at the Miami residence
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This position is based ~2-3 days per week at the family's Miami residence.
RESPONSIBILITIES
• Manage complex and ever-changing calendars, prioritizing and coordinating scheduling across personal and professional commitments
• Coordinate seamless domestic and international travel (private and commercial), including detailed itineraries, accommodations, ground transportation, and logistics
• Oversee inbox management, drafting and responding to correspondence with professionalism and discretion
• Prepare, track, and reconcile expense reports and reimbursements accurately and in a timely manner
• Provide high-level personal support, including coordinating medical appointments and claims, vehicle registration, dining reservations, shipping logistics (including artwork), and more
• Assist with planning and executing small-scale charitable and personal events
• Serve as a trusted liaison with vendors, service providers, and external contacts
• Take ownership of ad hoc projects and day-to-day tasks, ensuring nothing falls through the cracks
REQUIREMENTS
• 3+ years of administrative experience supporting executives and/or private individuals
• Polished, professional demeanor with excellent written and verbal communication skills
• Strong organizational and time management skills with exceptional attention to detail
• Ability to multitask and thrive in a fast-paced, high-pressure environment
• Highly proactive, resourceful, and able to work independently with minimal direction
• Strong interpersonal skills with the ability to interact confidently with senior-level individuals and external partners
• Proficiency in Microsoft Office and familiarity with expense management and travel tools
• Discreet, dependable, and service-oriented with a positive, team-first attitude
SALARY
$80-100K base (DOE) + discretionary bonus
HOURS
9:00am-5:00pm, with flexibility to be reachable as needed
~2-3 days per week onsite at the Miami residence
#IND1
Apply tot his job
Apply To this Job