Intellectual Property Legal Assistant job at Adecco Group in Brookfield, WI

Title: Intellectual Property Legal Assistant Location: WI-Brookfield Metro Milwaukee Area (Hybrid) Full-Time | Hourly, Non-Exempt | 40 hours/week (Monday–Friday) Job Description: A well-established law firm with a focused intellectual property practice is seeking a detail-oriented Intellectual Property Legal Assistant to provide comprehensive administrative and procedural support to a small team of attorneys. This role is ideal for a motivated professional who enjoys precision-driven work, thrives in a deadline-oriented environment, and has an interest in patent and trademark processes. Key Responsibilities Prepare, revise, proofread, and organize correspondence and draft legal documents Support client billing processes, including time entry, invoice review, edits, and distribution Provide day-to-day administrative support to the intellectual property practice group Assist with opening and maintaining new client and matter files within practice management and IP docketing systems Prepare, send, and archive engagement letters for new clients Scan, distribute, and electronically file incoming correspondence Organize and manage email correspondence within the firm’s document management system Assist with preparation and filing of formal IP-related documents, including application materials, information disclosure statements, declarations, powers of attorney, assignments, issue fee transmittals, reporting letters, and related correspondence Support electronic filings with the U.S. Patent and Trademark Office Generate and distribute docket reports, deadline reminders, and status updates to attorneys Assist with administrative financial tasks, including wire and check requests, expense reports, and invoice processing coordination with accounting Qualifications Associate degree, high school diploma, GED, or relevant industry certification Strong organizational skills with the ability to manage multiple priorities and deadlines Exceptional attention to detail, particularly in document preparation and filing accuracy Clear and professional written and verbal communication skills Familiarity with legal terminology, document workflows, and administrative procedures (prior IP or law firm experience preferred) Proficiency with Microsoft Office and legal technology tools, including document management systems, e-filing platforms, and practice management software High level of professionalism and discretion when handling confidential information Proactive mindset with the ability to anticipate needs and solve problems independently Position Details & Benefits Full-time position (40 hours per week) Hybrid schedule: onsite work with the opportunity to work remotely up to two days per week following a six-month onboarding period Complimentary onsite parking Competitive benefits package including medical, dental, vision, disability, life insurance, retirement plan with employer contributions, profit sharing, paid time off, and additional benefits Pay Details: $70,000.00 to $75,000.00 per year Equal Opportunity Employer/Veterans/Disabled Military-connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Apply tot his job