Finance and Operations Coordinator

Orchestra is a full-service marketing-communications firm that offers clients unparalleled strategy, storytelling, and data science expertise. They are seeking a Coordinator for the Finance & Operations team who will provide administrative support to executives, manage schedules, and ensure efficient communication and project tracking. Responsibilities Provide high-touch administrative and operational support to the Chief of Staff and two senior executives, ensuring seamless follow-through on priorities, action items and deadlines Manage complex calendars and scheduling across internal and external stakeholders, including meeting logistics, room and material preparation, and follow-up Prepare meeting agendas, briefing materials and pre-reads, and capture clear, actionable notes and recaps that drive decisions forward Serve as a central point of coordination for executive communications by triaging inboxes, drafting responses and ensuring timely, thoughtful follow-up Track and organize projects, commitments and deliverables across multiple workstreams, proactively flagging risks and dependencies Own and maintain internal documentation and knowledge-management systems to ensure information is accurate, accessible, and easy to navigate Draft, edit and proofread internal communications, memos and project documentation with a high standard for clarity and tone Support cross-functional work as needed, including resource management check-ins, training sessions and internal working meetings Anticipate upcoming needs by conducting light research, preparing materials and ensuring leaders are well-positioned for meetings and events Identify opportunities to streamline workflows and increase efficiency through process improvements and the thoughtful use of AI and productivity tools Handle confidential information with integrity, discretion, and professionalism Skills Strong organizational skills and the ability to prioritize and meet deadlines Highly autonomous and skilled in managing up, with the ability to troubleshoot effectively and find solutions Regularly employs clear, concise, and data-driven decisions, ensuring decisions are backed by accurate insights and metrics Highly detail and process-oriented Strong written and oral communications skills Continuously seeks out opportunities to enhance efficiency, streamline processes, and evaluate new productivity tools for potential improvements Excellent computer skills, including Google Suite products, Word, PowerPoint and Excel Familiarity with AI-powered productivity tools (e.g., Sana, Gemini, ChatGPT) and project management platforms (e.g., Monday, Asana) Company Overview Orchestra is an operator of a media and communications company that offers branding, designing, media relations, and other such services. It was founded in undefined, and is headquartered in New York, New York, USA, with a workforce of 501-1000 employees. Its website is Company H1B Sponsorship Orchestra has a track record of offering H1B sponsorships, with 10 in 2024, 28 in 2023, 51 in 2022, 37 in 2021, 39 in 2020. Please note that this does not guarantee sponsorship for this specific role.