Field Project Coordinator

Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance About the Role: The Field Project Coordinator supports the planning, execution, and closeout of field service projects. This role works closely with the Field Service Operations Manager, Estimator/Project Manager, accounting team, and field crews to ensure projects are properly resourced, organized, and completed efficiently. This is a fast-paced, detail-driven role that requires strong organization, communication, and follow-through. Responsibilities: Support the Estimator/Project Manager in transitioning awarded projects from proposal to execution by confirming scope requirements, materials, and equipment needs Review awarded and upcoming jobs using internal folders, field service schedules, and weekly updates to ensure readiness for execution Coordinate with the Field Service Manager and Estimator/Project Manager to plan project timelines, crew availability, and overall job readiness prior to mobilization Source and confirm availability of required materials and rental equipment based on project needs Obtain vendor quotes and submit necessary information to accounting, including pricing and PO requirements Ensure all quotes and purchase orders are properly documented and filed within each job’s folder Coordinate the pickup or shipment of materials and equipment to job sites, including tracking deliveries and confirming arrival Follow up with vendors and internal teams to resolve any delays, track change orders, shortages, or discrepancies prior to job start Coordinate crew travel arrangements Support the Field Service Operations Manager with ongoing scheduling adjustments Track project-related expenses and work closely with accounting to ensure invoices are received and added to job’s expense folder Follow up on outstanding invoices or discrepancies to maintain accurate job cost tracking Compile and organize reliability and project documentation using Raken, email correspondence, and other relevant sources Ensure all required documentation is accurate, complete, and uploaded in a timely manner throughout the project lifecycle Assist in preparing documentation for project closeout and internal reporting Provide timely updates on project status, materials, logistics, and any issues requiring escalation Monitor and coordinate truck maintenance and repairs, including scheduling service and reviewing required maintenance checklists Support company marketing efforts by drafting and scheduling LinkedIn posts highlighting project milestones, employee achievements, and company updates Assist other employees and departments with tasks as needed Requirements: Previous experience in project coordination, field service, or similar environment preferred Strong organizational skills with the ability to manage multiple projects and priorities simultaneously Excellent communication and follow-up skills Experience with procurement, logistics, or vendor coordination preferred Proficiency in Microsoft Office and SharePoint Experience with field service reporting tools such as Raken is a plus About Us: Precision Performance Pump Services, LLC has been a trusted name in the pump industry for over a decade, delivering exceptional service and innovative solutions. Our clients appreciate our commitment to quality and reliability, while our employees thrive in a supportive and collaborative work environment that fosters growth and development. Flexible work from home options available.