Field Office Administrator
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Field Office Administrator in United States.
This role is a key administrative support function within a large-scale federal infrastructure program, operating in a fully remote environment aligned with the Pacific time zone. You will serve as the central coordination point for office operations, supporting senior managers and cross-functional teams in ensuring smooth execution of program activities. The position combines administrative precision with strong organizational coordination, helping maintain compliance, documentation flow, and operational efficiency. You will interact with internal teams, external stakeholders, and vendors while supporting project reporting, scheduling, and financial tracking. The environment is fast-paced, structured, and mission-driven, contributing directly to national infrastructure and aviation safety initiatives. This is an opportunity to support high-impact projects while working in a highly collaborative and detail-oriented setting.
Accountabilities:
• Act as the primary administrative focal point for office operations, ensuring efficient coordination of documentation, communication, and reporting activities across teams.
• Support senior management by tracking schedules, tasks, and project deliverables while preparing regular reports and updates.
• Process vendor invoices, reconcile purchase card transactions, and assist with basic financial and procurement tracking in line with project requirements.
• Manage office supplies, inventory, and ordering processes while ensuring continuity of office resources and materials.
• Coordinate meetings, conferences, and travel logistics, including accommodations and visitor arrangements.
• Maintain filing systems, contact directories, and compliance-related documentation, ensuring accuracy and accessibility.
• Support facility-related coordination, administrative compliance, and additional operational duties as assigned.
Requirements:
- Minimum of 5 years of administrative or office support experience, including exposure to senior-level management environments.
- High school diploma or equivalent required; additional college education or administrative certification preferred.
- Strong organizational and multitasking abilities in a structured, project-driven environment.
- Proficiency in Microsoft Office applications (Word, Excel, databases, and related tools).
- Excellent written and verbal communication skills, with strong interpersonal and coordination abilities.
- Ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
- Experience handling confidential or compliance-related administrative tasks is an advantage.
Benefits:
- Competitive salary range aligned with experience and location ($30.58 – $53.51 per hour).
- Comprehensive healthcare coverage including medical, dental, and vision plans.
- Paid time off, holidays, and flexible work arrangements to support work-life balance.
- 401(k) retirement savings plan with company participation.
- Life insurance and additional wellbeing-focused benefits.
- Opportunities to contribute to large-scale national infrastructure and federal programs.
- Strong emphasis on employee development, growth opportunities, and long-term career progression.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role’s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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This role is a key administrative support function within a large-scale federal infrastructure program, operating in a fully remote environment aligned with the Pacific time zone. You will serve as the central coordination point for office operations, supporting senior managers and cross-functional teams in ensuring smooth execution of program activities. The position combines administrative precision with strong organizational coordination, helping maintain compliance, documentation flow, and operational efficiency. You will interact with internal teams, external stakeholders, and vendors while supporting project reporting, scheduling, and financial tracking. The environment is fast-paced, structured, and mission-driven, contributing directly to national infrastructure and aviation safety initiatives. This is an opportunity to support high-impact projects while working in a highly collaborative and detail-oriented setting.
Accountabilities:
• Act as the primary administrative focal point for office operations, ensuring efficient coordination of documentation, communication, and reporting activities across teams.
• Support senior management by tracking schedules, tasks, and project deliverables while preparing regular reports and updates.
• Process vendor invoices, reconcile purchase card transactions, and assist with basic financial and procurement tracking in line with project requirements.
• Manage office supplies, inventory, and ordering processes while ensuring continuity of office resources and materials.
• Coordinate meetings, conferences, and travel logistics, including accommodations and visitor arrangements.
• Maintain filing systems, contact directories, and compliance-related documentation, ensuring accuracy and accessibility.
• Support facility-related coordination, administrative compliance, and additional operational duties as assigned.
Requirements:
- Minimum of 5 years of administrative or office support experience, including exposure to senior-level management environments.
- High school diploma or equivalent required; additional college education or administrative certification preferred.
- Strong organizational and multitasking abilities in a structured, project-driven environment.
- Proficiency in Microsoft Office applications (Word, Excel, databases, and related tools).
- Excellent written and verbal communication skills, with strong interpersonal and coordination abilities.
- Ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
- Experience handling confidential or compliance-related administrative tasks is an advantage.
Benefits:
- Competitive salary range aligned with experience and location ($30.58 – $53.51 per hour).
- Comprehensive healthcare coverage including medical, dental, and vision plans.
- Paid time off, holidays, and flexible work arrangements to support work-life balance.
- 401(k) retirement savings plan with company participation.
- Life insurance and additional wellbeing-focused benefits.
- Opportunities to contribute to large-scale national infrastructure and federal programs.
- Strong emphasis on employee development, growth opportunities, and long-term career progression.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role’s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
#LI-CL1
Apply tot his job
Apply To this Job