Facilities Coordinator - The Fillmore Center

Greystar is a leading global real estate platform specializing in property management and development. The Facilities Coordinator supports facility management and building operations by providing essential administrative and operational support to maintenance and operations teams, ensuring facilities are well-maintained and compliant.ResponsibilitiesCollaborates regularly with Operations staff to support daily facility management activities and to ensure units and common areas are clean, well maintained, and move‑in readyPrepares and reviews contract documents, including issuing purchase agreements, drafting change orders, assembling transmittal packages, securing approvals and signatures, and ensuring all documentation is accurately distributed and processedDevelops reports, maintains transaction logs, and creates tracking tools to monitor invoices, expense reports, and project progress, providing timely updates to management as neededProcesses project‑related billing by reviewing and submitting credit applications, establishing new vendors, coding invoices, and completing follow‑up to ensure timely paymentsMonitors expenses and supports adherence to fiscal guidelines and budget expectationsCreates and distributes communication materials, schedules appointments, and serves as a point of contact for internal teams, external partners, and vendorsCollects and verifies vendor documentation—such as insurance certificates, W‑9 forms, lien releases, and licenses—to ensure compliance with regulatory and code requirementsSupports project execution by coordinating tasks, managing documentation, and assisting with vendor and contractor relationships to ensure timely and successful project completionParticipates in ongoing evaluation and refinement of operational policies and proceduresConducts routine inspections of custodial work, building entryways, and special work order areas to ensure quality and safety standards are metSkills1 -2 years of related experienceProficiency in Microsoft Outlook, Excel, and Word is requiredCollaborates regularly with Operations staff to support daily facility management activities and to ensure units and common areas are clean, well maintained, and move‑in readyPrepares and reviews contract documents, including issuing purchase agreements, drafting change orders, assembling transmittal packages, securing approvals and signatures, and ensuring all documentation is accurately distributed and processedDevelops reports, maintains transaction logs, and creates tracking tools to monitor invoices, expense reports, and project progress, providing timely updates to management as neededProcesses project‑related billing by reviewing and submitting credit applications, establishing new vendors, coding invoices, and completing follow‑up to ensure timely paymentsMonitors expenses and supports adherence to fiscal guidelines and budget expectationsCreates and distributes communication materials, schedules appointments, and serves as a point of contact for internal teams, external partners, and vendorsCollects and verifies vendor documentation—such as insurance certificates, W‑9 forms, lien releases, and licenses—to ensure compliance with regulatory and code requirementsSupports project execution by coordinating tasks, managing documentation, and assisting with vendor and contractor relationships to ensure timely and successful project completionParticipates in ongoing evaluation and refinement of operational policies and proceduresConducts routine inspections of custodial work, building entryways, and special work order areas to ensure quality and safety standards are metDetail-oriented and self-motivated with the ability to work independently and as a collaborative member of a teamDemonstrated proficiency in Internet, word processing, spreadsheet, and database management programs in order to complete required reports and documentsExperience with OneSite, HappyCo, OPS Technology, SFHA programs, and ILM is preferredBachelor's degree in Business Management, Property Management, or related field from an accredited college or university preferred2-3 years of experience in housing operations, property management, or related fieldProficiency in using property management software (preferably Yardi)Demonstrated experience building collaborative partnerships with operations and maintenance staff and business partnersBenefitsCompetitive Medical, Dental, Vision, and Disability & Life insurance benefits.Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.Generous Paid Time off.All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays.Plus your birthday off after 1 year of service!Additional vacation accrued with tenure.For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).401(k) with Company Match up to 6% of pay after 6 months of service.Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).Employee Assistance Program.Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.Charitable giving program and benefits.Benefits offered for full-time employees.Company OverviewGreystar provides services in the multifamily real estate businesses. It was founded in 1993, and is headquartered in Charleston, South Carolina, USA, with a workforce of 10001+ employees. Its website is http://greystar.com.Company H1B SponsorshipGreystar has a track record of offering H1B sponsorships, with 13 in 2025, 11 in 2024, 7 in 2023, 14 in 2022, 9 in 2021, 5 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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