**Experienced Administrative Assistant - Customer Engagement - Remote Opportunity at arenaflex**

At arenaflex, we're committed to fostering a collaborative and inclusive workplace environment that supports the unique needs and perspectives of our employees and clients. As a leading organization in the industry, we're dedicated to delivering exceptional results while promoting a healthy work-life balance for our staff. With a strong focus on diversity, equity, and inclusion, we're seeking an experienced Administrative Assistant to join our team and support our King County audit teams. **About arenaflex** arenaflex is a dynamic organization with a rich history of innovation and excellence. With 15 offices statewide and over 400 positions, we're a leader in our field, and we're always looking for talented individuals to join our team. Our mission is to provide exceptional service to our clients while promoting a culture of inclusivity, respect, and collaboration. We believe that diverse perspectives and backgrounds are essential to achieving our goals, and we're committed to creating a workplace environment that reflects this value. **Job Summary** We're seeking an experienced Administrative Assistant to support our King County audit teams. This role will involve providing administrative support to Audit Managers, coordinating office operations, and serving as a liaison between services and technical support. The successful candidate will be responsible for maintaining office supplies and equipment, managing team-level budgets, and reviewing and processing staff time summaries and travel vouchers. This is a remote opportunity, and the successful candidate will be expected to travel to different offices as necessary. **Responsibilities** The following are the key responsibilities of this role: ### Administrative Assistance to assigned Audit Management * Assist Audit Managers with tasks and projects as delegated and serve as liaison between managers and other staff communicating daily via telephone and email to fill information requests of the Audit Managers. * Coordinate office operations to ensure efficient use of space, equipment, and personnel. * Maintain liaison and coordination between services and technical support in Olympia. * Establish, maintain, and serve as contact for office accounts, lease, and equipment maintenance. * Maintain office supplies and equipment in compliance with budget and policy guidelines, including purchase authority. * Manage an inventory of team-level equipment in accordance with Office policies and team-level procedures. * Review and monitor team-level budgets. * Purchase card custodian, maintain and reconcile purchase card activity log and credit card statement. * Review, reconcile, and act as the custodian for team recognition items which may include assisting with procuring gift cards and/or small recognition gifts. ### Human Resource and Payroll Assistance * Coordinate personnel administration including recruitment and interview scheduling, new hire orientation, and payroll. * Review and process staff time summaries, leave slips, and travel vouchers for accuracy, completeness, and in accordance with team-level processes; assist staff in correcting errors; submit to fiscal and maintain file copy. * Ensure required documents are sent to human resource and file copy retained. * Oversight of travel time review in accordance with team-level processes. ### Audit Support and Team Mate * Assist auditees and citizens with concerns and information inquiries. * Maintain audit files (which may include initial set-up); electronic data; and the future audit work files (FAWF) as well as archiving the audit upon completion. * Coordinate record retention and destruction. * Assist with audit scheduling as needed. Duties may include performing initial client contact, scheduling tentative entrance and exit interviews, sending out pre-audit request lists and updating the schedule as needed. * Assist in the management and tracking of outstanding hotline and fraud cases including but not limited to: tracking open cases, informing team management and staff and items need to be considered during case audits, updating activity logs and aiding in communication with citizens, clients, and SAO personnel on the status of open submissions. * Assist with the creating of audit engagement letters for open audits and the printing of documents of meetings as needed including entrance and exit conferences. * Assist with data input as needed on the team level. **Essential Qualifications** * 2+ years of experience in an administrative role, preferably in a government or public sector organization. * High school diploma or equivalent required; associate's or bachelor's degree preferred. * Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. * Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. * Proficiency in Microsoft Office, including Word, Excel, and Outlook. * Ability to travel to different offices as necessary. **Preferred Qualifications** * Experience working in a remote or virtual environment. * Familiarity with government or public sector policies and procedures. * Certification in a related field, such as human resources or accounting. * Experience with data entry and record-keeping. **Skills and Competencies** * Strong analytical and problem-solving skills, with the ability to think critically and make sound judgments. * Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. * Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. * Proficiency in Microsoft Office, including Word, Excel, and Outlook. * Ability to work independently and as part of a team. * Strong attention to detail and accuracy. **Career Growth Opportunities and Learning Benefits** arenaflex is committed to providing opportunities for career growth and development. As an Administrative Assistant, you'll have the opportunity to work with a diverse range of stakeholders, develop your skills and expertise, and contribute to the success of our organization. We offer a comprehensive package of training and development opportunities, including: * 80+ hours of training each biennium * Educational and professional certification reimbursements * Opportunities for career advancement and professional growth **Work Environment and Company Culture** arenaflex is a dynamic and inclusive organization that values diversity, equity, and inclusion. We're committed to creating a workplace environment that's collaborative, respectful, and supportive. Our team is passionate about delivering exceptional results while promoting a healthy work-life balance. We offer a comprehensive package of benefits, including: * Full benefits package * Paid vacation, sick leave, and holidays * Flexible schedules and a hybrid work environment * Opportunities for career growth and development **Compensation, Perks, and Benefits** arenaflex offers a competitive compensation package, including: * Salary range: $45,000 - $60,000 per year * Benefits package, including health, dental, and vision insurance * Paid vacation, sick leave, and holidays * Flexible schedules and a hybrid work environment * Opportunities for career growth and development **How to Apply** If you're a motivated and organized individual with a passion for delivering exceptional results, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you! **Equal Employment Opportunity** arenaflex is an equal employment opportunity employer. We're committed to creating a diverse and inclusive workplace environment that values diversity, equity, and inclusion. We welcome applications from diverse candidates, including those from underrepresented groups. Apply for this job