Executive Secretary

The State of Utah's Department of Health and Human Services is seeking a highly skilled Executive Secretary for the Office of Early Childhood. This role provides essential administrative support to the Office Director and team, coordinating projects and managing various office functions.ResponsibilitiesCoordinating and scheduling projects and/or activitiesSupporting the Office Director and team with administrative duties and functionsSupporting the Division of Family Health and collaborating with the Offices under this DivisionCreating and editing written materials, including word documents, spreadsheets, PowerPoint presentations, etcParticipating as a member, or acting as a facilitator on committees, workgroups, subcommittees or special task forcesActing as a liaison between the Office of Early Childhood and other agencies, work units, organizations, etcCoordinating/scheduling meeting or conference rooms and making arrangements for speakers, meals, equipment, etcMaintaining calendars, scheduling and coordinating appointments and travel arrangementsPerforming routine accounting duties; and tracking legislation or other current eventsCompleting any necessary purchase and/or procurement requests for the Office or DivisionSkillsProficiency in recording, writing minutes and correspondenceProficient with Google and Microsoft office suites and calendar experienceConfidence and competence in Excel and or other spreadsheet programsAbility to type at 60 words per minuteExperience using databases, computer programs and systemsAbility to present and set up meeting information in an organized and professional mannerAbility to communicate information and ideas in an organized manner, clearly, concisely, verbally, and in writingExperience with ordering office supplies and equipmentExperience setting up audio and video equipment for conferences and/or council meetingsKnowledge of community resources and ability to refer to those contactsExperience working and coordinating with the publicExperience of an office assistantProficiency in use of computers, office equipment, and technologyExcellent organizing, filing, record management, daily operation and execution skillsAttentive, prompt, and responsive to due dates and deadlines and customer serviceAbility to multi-task and manage multiple projects simultaneouslyExtensive knowledge of Public Meeting law and rulesExtensive knowledge of procurement laws, policies and proceduresKnowledge of Utah's early childhood systemFamiliarity with federal grant fundingBenefitsJob Stability: Enjoy the security and reliability of employment within a well-established organization.Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.Company OverviewState of Utah provides links to government information sites and departments. It was founded in 1896, and is headquartered in Salt Lake City, Utah, USA, with a workforce of 10001+ employees. Its website is http://www.utah.gov/.



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