Executive Assistant to Superintendent
About the position
The Executive Assistant to the Superintendent plays a crucial role in ensuring the smooth and efficient operation of the Superintendent's office. This position involves performing a variety of secretarial and administrative duties, supporting the Superintendent in managing their calendar, communications, and public records, while also maintaining confidentiality and professionalism in all interactions.
Responsibilities
? Serve as administrative assistant to the Superintendent by planning, initiating and carrying to completion secretarial and administrative activities.
,
? Maintain Superintendent's calendar including appointments, travel, deadlines and commitments.
,
? Develop materials for Superintendent's use for presentations, conferences and workshops.
,
? Compile background data and information on issues and/or topics as requested by the Superintendent.
,
? Respond to any correspondence as directed by the Superintendent.
,
? Maintain Superintendent's files.
,
? Serve as the District's Public Records Liaison Officer.
,
? Prepare, advertise, disseminate and keep accurate records of approved School Board policies.
,
? Be fully aware of, and fluent in all legislative action affecting JCSB rules, policies and procedures.
,
? Initiate, prepare and maintain all bonds for Superintendent and Board members.
,
? Coordinate responses to public records requests.
,
? Manage public record retention schedules according to State Statute and purge/destroy records when applicable.
,
? Prepare bid paperwork, advertise bids and manage bid openings for capital outlay projects and fuel products for the District.
,
? Communicate with Board members and district and school administrators concerning Board meetings, official functions, meetings and any other pertinent information.
,
? Assist Board members as directed by Superintendent.
,
? Attend and take minutes of staff meetings and other meetings in order to maintain a proper record for communication, documentation and audit purposes.
,
? Receive and route telephone calls, answer questions which may involve interpretation of policies and procedures and operation of the District.
,
? Receive, log and route all mail and electronic communications received by the Superintendent's office.
,
? Keep the Superintendent informed of potential problems or unusual events.
,
? Maintain effective working relationships with Board members, District and school personnel, parents, media representatives and the general public.
,
? Assist in training and supervising any District clerical personnel assigned to the Superintendent's office.
,
? Participate in workshops and training sessions to keep up-to-date and enhance skills and knowledge.
,
? Respond to requests from the public as directed by the Superintendent.
,
? Prepare required reports and maintain all appropriate records.
Requirements
? High School Diploma or equivalent.
,
? Minimum of five (5) years responsible experience in complex secretarial work or a combination of training and experience.
,
? Ability to take and transcribe dictation accurately.
,
? Proficient in word processing skills and electronic equipment experience.
,
? Extensive knowledge of the organization, operation, program and goals of the district.
,
? Knowledge of federal, state and district rules, regulations and policies.
,
? Considerable knowledge of office practices and procedures and operation of office equipment.
,
? Good oral and written communication skills.
,
? Ability to exercise independent judgment in assigned duties and deal effectively with District personnel and the general public.
,
? Ability to utilize the computer for word processing and other functions.
,
? Ability to schedule time and handle multiple tasks in stressful situations.
Nice-to-haves
Benefits
? Health insurance
,
? Dental insurance
,
? Vision insurance
,
? Life insurance
,
? Retirement plan
Apply Now
The Executive Assistant to the Superintendent plays a crucial role in ensuring the smooth and efficient operation of the Superintendent's office. This position involves performing a variety of secretarial and administrative duties, supporting the Superintendent in managing their calendar, communications, and public records, while also maintaining confidentiality and professionalism in all interactions.
Responsibilities
? Serve as administrative assistant to the Superintendent by planning, initiating and carrying to completion secretarial and administrative activities.
,
? Maintain Superintendent's calendar including appointments, travel, deadlines and commitments.
,
? Develop materials for Superintendent's use for presentations, conferences and workshops.
,
? Compile background data and information on issues and/or topics as requested by the Superintendent.
,
? Respond to any correspondence as directed by the Superintendent.
,
? Maintain Superintendent's files.
,
? Serve as the District's Public Records Liaison Officer.
,
? Prepare, advertise, disseminate and keep accurate records of approved School Board policies.
,
? Be fully aware of, and fluent in all legislative action affecting JCSB rules, policies and procedures.
,
? Initiate, prepare and maintain all bonds for Superintendent and Board members.
,
? Coordinate responses to public records requests.
,
? Manage public record retention schedules according to State Statute and purge/destroy records when applicable.
,
? Prepare bid paperwork, advertise bids and manage bid openings for capital outlay projects and fuel products for the District.
,
? Communicate with Board members and district and school administrators concerning Board meetings, official functions, meetings and any other pertinent information.
,
? Assist Board members as directed by Superintendent.
,
? Attend and take minutes of staff meetings and other meetings in order to maintain a proper record for communication, documentation and audit purposes.
,
? Receive and route telephone calls, answer questions which may involve interpretation of policies and procedures and operation of the District.
,
? Receive, log and route all mail and electronic communications received by the Superintendent's office.
,
? Keep the Superintendent informed of potential problems or unusual events.
,
? Maintain effective working relationships with Board members, District and school personnel, parents, media representatives and the general public.
,
? Assist in training and supervising any District clerical personnel assigned to the Superintendent's office.
,
? Participate in workshops and training sessions to keep up-to-date and enhance skills and knowledge.
,
? Respond to requests from the public as directed by the Superintendent.
,
? Prepare required reports and maintain all appropriate records.
Requirements
? High School Diploma or equivalent.
,
? Minimum of five (5) years responsible experience in complex secretarial work or a combination of training and experience.
,
? Ability to take and transcribe dictation accurately.
,
? Proficient in word processing skills and electronic equipment experience.
,
? Extensive knowledge of the organization, operation, program and goals of the district.
,
? Knowledge of federal, state and district rules, regulations and policies.
,
? Considerable knowledge of office practices and procedures and operation of office equipment.
,
? Good oral and written communication skills.
,
? Ability to exercise independent judgment in assigned duties and deal effectively with District personnel and the general public.
,
? Ability to utilize the computer for word processing and other functions.
,
? Ability to schedule time and handle multiple tasks in stressful situations.
Nice-to-haves
Benefits
? Health insurance
,
? Dental insurance
,
? Vision insurance
,
? Life insurance
,
? Retirement plan
Apply Now