Executive Assistant to CEO

Position: Executive AssistantLocation: RemoteEmployment Type: Full-TimeAbout DermAesthetic Consulting GroupDermAesthetic Consulting Group (DAC) is a national consulting firm specializing in the launch, growth, and optimization of medical spas, aesthetic practices, and wellness clinics. We partner with physicians, entrepreneurs, and clinical teams across the country to support business development, operational structure, hiring strategy, compliance readiness, and systems implementation from concept through expansion.Our work spans startup planning, construction coordination, CRM deployment, staffing infrastructure, workflow design, consultation systems, and pre-launch readiness timelines for clinics nationwide.To support our continued growth, we are seeking a highly organized, proactive Executive Assistant to support daily business operations and help coordinate multiple client projects across the organization.Role OverviewThe Executive Assistant provides high-level administrative, coordination, and project support to the CEO, COO and internal consulting team to help ensure smooth execution across multiple client engagements and company initiatives.This role supports scheduling, document preparation, hiring coordination, CRM onboarding preparation, compliance readiness tracking, and communication across vendors, partners, and clinic owners. The ideal candidate is detail-oriented, adaptable, and comfortable managing multiple moving pieces across several projects at once.This is not a traditional calendar-only Executive Assistant role — it supports operational coordination across consulting projects nationwide.Executive & Administrative SupportManage and coordinate complex calendars, meetings, and scheduling across multiple time zonesPrepare meeting agendas, summaries, and follow-up action trackingAssist with preparation and formatting of consulting documents, scopes of work, proposals, and training materialsSupport business filings including LLC formations, DBA registrations, and administrative documentation across multiple statesTrack internal and client project timelines and ensure follow-ups are completedAssist with coordination of internal meetings and client strategy sessionsProvide general administrative support as needed to the CEO and consulting teamClient Project Coordination SupportAssist with coordination across multiple consulting projects simultaneouslySupport communication between clinic owners, vendors, contractors, and consulting partnersHelp track client launch timelines including:website readinessCRM onboarding preparationmarketing sequencingstaff hiring progresstraining schedulingCoordinate follow-up items after consulting meetings to ensure next steps stay on trackAssist with preparation of client-facing materials and onboarding documentationHiring & Recruiting CoordinationAssist with coordination of hiring workflows across client practices nationwideSupport:job description formattingcandidate schedulinginterview coordinationoffer letter preparationfollow-up communicationTrack hiring progress across multiple roles including clinic managers, injectors, aestheticians, patient coordinators, and marketing staffCRM & Onboarding Workflow SupportSupport onboarding coordination for DAC’s Business Builder CRM platformAssist with:client intake trackingkickoff schedulingform collection coordinationworkflow readiness preparationcalendar setup supportEnsure required onboarding items are collected prior to kickoff meetingsTrack CRM readiness timelines alongside client launch schedulesCommunication & CoordinationMaintain professional communication across:clinic ownersprovidersvendorscontractorsmarketing teamsinternal consulting staffAssist with coordinating updates between stakeholdersHelp ensure project details and timelines remain organized and documentedWorkflow & Process SupportAssist with organizing internal workflows supporting consulting deliverySupport documentation tracking across multiple projectsMaintain structured project checklists and readiness trackersHelp improve internal organization of shared documents and implementation timelinesQualifications & Skills✔ Strong organizational and multitasking skills✔ Experience supporting executives or consulting teams preferred✔ Comfortable coordinating multiple projects simultaneously✔ Excellent written communication and document formatting skills✔ Familiarity with Google Workspace, Zoom, and CRM tools preferred✔ Experience supporting hiring coordination workflows preferred✔ Detail-oriented with strong follow-through✔ Ability to work independently in a fast-paced environmentWhy Join DermAesthetic Consulting Group?Work directly alongside a nationally recognized consulting team in the aesthetics industryGain exposure to medical spa startups and clinic growth strategy across the countrySupport the launch of luxury aesthetic and wellness clinics nationwideBe part of a fast-growing consulting firm helping shape the future of aesthetic medicine businessesGrow your experience in business operations, consulting coordination, and project workflow supportRequirementsExperience:Project management: 6 yearsExecutive assistant: 5 yearsReliable High Speed InternetComputerBenefitsHealth Insurance Monthly StipendPTOPaid HolidaysRemote Work401(k) with Employer Matchin

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