Executive Assistant, Office of Chief Operating Officer

About the position Responsibilities • Manage the COO calendar of meetings/events, which involves maintaining a dynamic, robust calendar of appointments, following-up with confirmations, rescheduling as necessary, promptly handling requests for meetings, and ensuring calendar and cancellations are distributed timely to participants. • Manage all pre and post travel arrangements for the COOs Office and ensure they are in accordance with the City's guidelines. • Schedule, plan, and coordinate meetings, conferences, events and conference calls for the office, including handling logistics such as security, transportation, ordering food, room set-up, and preparing printed meeting materials. • Act as approver for restricted conference rooms 08-48, 08-45. • Manage COO signature requests. • Coordinate office supply needs for COO and COH offices with Purchasing Coordinator. • Provide administrative support for new employee onboarding, ID appointments, desk assignments and set up, service ticket issues, and related day to day operations. • Create and maintain organization charts for all bureaus within the Office of the COO. Requirements • A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty. • An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience. • A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience. • Education and/or experience equivalent to the above, with all candidates required to possess one year of administrative or supervisory experience. Benefits • Loan Forgiveness: Eligibility for federal/state loan forgiveness and repayment assistance programs. • Premium-free health insurance plan that saves employees over $10K annually. • Public sector defined benefit pension plan with steady monthly payments in retirement. • Tax-deferred savings program. • Robust Worksite Wellness Program. • Work From Home Policy: Ability to work up to two days during the week from home. • Job Security compared to private sector employment. Apply tot his job