Executive Assistant
Job Overview
We’re seeking a highly organized and detail-oriented Executive Assistant with accounting and administrative experience to support daily business operations in a fast-paced remote environment. This role combines executive support, project coordination, and light accounting responsibilities, making it ideal for someone proactive, tech-savvy, and experienced with tools like QuickBooks, Notion, and Monday.com. Strong communication, multitasking, and time management skills are essential for success in this EST-aligned role.
Core Tasks:
Monitor multiple inboxes to triage and respond to client questions and concerns
Assist with various accounting tasks on a regular basis
Perform ad hoc payment, invoice management, file management, etc
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with project management tasks (track deadlines/ coordinate to ensure success)
Assist with business administrative and personal tasks as needed
Create SOPs and other documentation as needed
Must-Haves:
3+ years experience in an EA, administrative, or accounting-based role
Strong verbal and written English communication skills
1 - 2+ years experience with Quickbooks Desktop version
Experience using notetakers and AI tools to create documentation
Strong organizational and planning skills
Excellent time management skills and ability to multitask and prioritize
Background with Notion and Monday.com for project management (or similar tools)
Familiarity with WeChat (ideal) and Zoom for internal team coordination / communication
Ability to work full-time EST
Nice-to-Haves:
Educational background in Accounting and / or Finance
Event planning experience (organizing corporate events, conferences, workshops, etc)
We’re seeking a highly organized and detail-oriented Executive Assistant with accounting and administrative experience to support daily business operations in a fast-paced remote environment. This role combines executive support, project coordination, and light accounting responsibilities, making it ideal for someone proactive, tech-savvy, and experienced with tools like QuickBooks, Notion, and Monday.com. Strong communication, multitasking, and time management skills are essential for success in this EST-aligned role.
Core Tasks:
Monitor multiple inboxes to triage and respond to client questions and concerns
Assist with various accounting tasks on a regular basis
Perform ad hoc payment, invoice management, file management, etc
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with project management tasks (track deadlines/ coordinate to ensure success)
Assist with business administrative and personal tasks as needed
Create SOPs and other documentation as needed
Must-Haves:
3+ years experience in an EA, administrative, or accounting-based role
Strong verbal and written English communication skills
1 - 2+ years experience with Quickbooks Desktop version
Experience using notetakers and AI tools to create documentation
Strong organizational and planning skills
Excellent time management skills and ability to multitask and prioritize
Background with Notion and Monday.com for project management (or similar tools)
Familiarity with WeChat (ideal) and Zoom for internal team coordination / communication
Ability to work full-time EST
Nice-to-Haves:
Educational background in Accounting and / or Finance
Event planning experience (organizing corporate events, conferences, workshops, etc)