Executive Admin Assistant
We are seeking a highly organized, detail-driven Executive Admin Assistant to support the vCIO (Virtual Chief Information Officer) at BoomTech. This role exists for one clear reason: to take ownership of the majority of the vCIOs administrative and operational workload so the vCIO can remain focused on high-impact activities—client relationships, strategic conversations, networking, and revenue generation.
This is an execution-focused role for someone who thrives behind the scenes, anticipates needs, and ensures nothing falls through the cracks. You will act as the operational backbone of the vCIOs day-to-day workflow, bringing structure, follow-through, and consistency to a fast-moving executive environment.
The ideal candidate takes pride in being the person who makes an executives day run smoothly, keeps priorities organized, and turns complexity into clarity.
Key Responsibilities
Client-Facing Preparation & Follow-Through
Prepare pre-designed PowerPoint presentations for STBRs and strategic client meetingsDraft concise post-meeting summaries using pre-written AI promptsGenerate polished documents, reports, and client-facing deliverables using pre-designed templatesEnsure meeting materials are accurate, complete, and ready in advance of all client engagements
Operational & Administrative Support
Manage and prioritize a complex calendar with multiple daily client meetingsSupport inbox organization, including flagging priorities, tracking follow-ups, and drafting responses as neededPrepare weekly credit card reports and complete other recurring administrative tasksAssist with assigned to-do items and internal support tickets delegated by the vCIOTrack outstanding action items and ensure timely follow-through across commitments
Internal Collaboration
Coordinate with the Design Desk, Professional Services, and Service/Support teams to ensure smooth handoffs, timely execution, and accurate preparation of opportunities, quotes, and client-facing materialsServe as a point of coordination to keep internal stakeholders aligned on vCIO-related initiativesSupport vCIO initiatives tied to client relationships, revenue generation, and internal follow-up
Who Thrives in This Role
Brings a high level of attention to detail, proactivity, and consistency in a fast-moving, meeting-heavy environmentTakes genuine pride in enabling an executive to operate at maximum efficiency and effectivenessFollows structured processes reliably while staying adaptable as priorities shift throughout the dayCommunicates clearly, professionally, and confidently with both internal teams and clientsDemonstrates ownership, accountability, and strong follow-through on commitments
Impact of This PositionThis role directly increases the vCIOs capacity to lead daily client engagements, drive strategic conversations, and pursue revenue opportunities. The work done behind the scenes ensures a consistent, high-quality client experience while allowing the vCIO to focus on what matters most: strengthening relationships, expanding accounts, and fueling BoomTechs growth.
Required Experience & Skills
Ability to work U.S. Eastern Time (EST), 8:30 AM – 5:30 PM (Mon-Fri)5-8 years of experience supporting an executive or senior leader in an administrative, operational, or coordination-focused roleStrong organizational skills with the ability to manage multiple priorities, deadlines, and follow-ups simultaneouslyHigh attention to detail and consistency when preparing client-facing materials, summaries, and documentsProfessional written and verbal communication skills, including the ability to draft clear, concise follow-up messagesComfort working in a fast-paced, meeting-heavy environment with frequent context switchingAbility to follow structured processes, templates, and instructions while adapting to changing prioritiesStrong sense of ownership and accountability for assigned tasks and outcomesDiscretion and professionalism when handling sensitive information and internal communicationsConfidence using modern business tools (email, calendars, document editing, presentations, task management systems), with the ability to learn new systems quickly
Why You'll Love Working with Us
Join a reputable, established company with over 20 years in business100% remote role with a consistent, clearly defined work scheduleWork directly with the leadership team, including close daily collaboration with the vCIOPaid time off and paid holidaysA respectful, professional environment that values discretion, trust, and autonomy
Value-Based Bonus (Discretionary)
This role is eligible for discretionary value-based bonuses, awarded solely at the discretion of the vCIOBonuses are not guaranteed and are based on the value, impact, and support provided in enabling the vCIO to operate at a higher level of effectivenessBonus decisions consider overall contribution, consistency, reliability, and the extent to which the role helps drive productivity, client outcomes, and company growth
Apply Now
This is an execution-focused role for someone who thrives behind the scenes, anticipates needs, and ensures nothing falls through the cracks. You will act as the operational backbone of the vCIOs day-to-day workflow, bringing structure, follow-through, and consistency to a fast-moving executive environment.
The ideal candidate takes pride in being the person who makes an executives day run smoothly, keeps priorities organized, and turns complexity into clarity.
Key Responsibilities
Client-Facing Preparation & Follow-Through
Prepare pre-designed PowerPoint presentations for STBRs and strategic client meetingsDraft concise post-meeting summaries using pre-written AI promptsGenerate polished documents, reports, and client-facing deliverables using pre-designed templatesEnsure meeting materials are accurate, complete, and ready in advance of all client engagements
Operational & Administrative Support
Manage and prioritize a complex calendar with multiple daily client meetingsSupport inbox organization, including flagging priorities, tracking follow-ups, and drafting responses as neededPrepare weekly credit card reports and complete other recurring administrative tasksAssist with assigned to-do items and internal support tickets delegated by the vCIOTrack outstanding action items and ensure timely follow-through across commitments
Internal Collaboration
Coordinate with the Design Desk, Professional Services, and Service/Support teams to ensure smooth handoffs, timely execution, and accurate preparation of opportunities, quotes, and client-facing materialsServe as a point of coordination to keep internal stakeholders aligned on vCIO-related initiativesSupport vCIO initiatives tied to client relationships, revenue generation, and internal follow-up
Who Thrives in This Role
Brings a high level of attention to detail, proactivity, and consistency in a fast-moving, meeting-heavy environmentTakes genuine pride in enabling an executive to operate at maximum efficiency and effectivenessFollows structured processes reliably while staying adaptable as priorities shift throughout the dayCommunicates clearly, professionally, and confidently with both internal teams and clientsDemonstrates ownership, accountability, and strong follow-through on commitments
Impact of This PositionThis role directly increases the vCIOs capacity to lead daily client engagements, drive strategic conversations, and pursue revenue opportunities. The work done behind the scenes ensures a consistent, high-quality client experience while allowing the vCIO to focus on what matters most: strengthening relationships, expanding accounts, and fueling BoomTechs growth.
Required Experience & Skills
Ability to work U.S. Eastern Time (EST), 8:30 AM – 5:30 PM (Mon-Fri)5-8 years of experience supporting an executive or senior leader in an administrative, operational, or coordination-focused roleStrong organizational skills with the ability to manage multiple priorities, deadlines, and follow-ups simultaneouslyHigh attention to detail and consistency when preparing client-facing materials, summaries, and documentsProfessional written and verbal communication skills, including the ability to draft clear, concise follow-up messagesComfort working in a fast-paced, meeting-heavy environment with frequent context switchingAbility to follow structured processes, templates, and instructions while adapting to changing prioritiesStrong sense of ownership and accountability for assigned tasks and outcomesDiscretion and professionalism when handling sensitive information and internal communicationsConfidence using modern business tools (email, calendars, document editing, presentations, task management systems), with the ability to learn new systems quickly
Why You'll Love Working with Us
Join a reputable, established company with over 20 years in business100% remote role with a consistent, clearly defined work scheduleWork directly with the leadership team, including close daily collaboration with the vCIOPaid time off and paid holidaysA respectful, professional environment that values discretion, trust, and autonomy
Value-Based Bonus (Discretionary)
This role is eligible for discretionary value-based bonuses, awarded solely at the discretion of the vCIOBonuses are not guaranteed and are based on the value, impact, and support provided in enabling the vCIO to operate at a higher level of effectivenessBonus decisions consider overall contribution, consistency, reliability, and the extent to which the role helps drive productivity, client outcomes, and company growth
Apply Now