Division Assistant / Office & Administrative Specialist Intermediate

Century College is a 2-year community and technical college in White Bear Lake, Minnesota, seeking a Division Assistant to provide administrative support to faculty and staff. The role involves managing student records, facilitating exams, and maintaining division resources.ResponsibilitiesServes as primary point of contact for division and provide administrative assistant supportProvides administrative support for purchasing for the division departments/programs and facultyMaintains division equipment, supplies, and resourcesFacilitates and proctors’ make-up test and examManage student, academic records, and program page updates for division/department programsSkillsCommunication Skills - sufficient to speak, write, and edit materials, including correct spelling, punctuation and grammar, to ensure the accuracy and completeness of oral communication and written materialsWord Processing/Database Management/Spreadsheets /Presentations – Advanced knowledge of standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases and to update web pages (with training). Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails (Access, Microsoft Office Suite, and SharePoint)Customer Service Skills – On the phone, in person and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuadeExperience using MNState ISRS – Integrated Statewide Records System sufficient to look up financial reports, student records, make queries and answer questionsAbility to work with a wide variety of computer software applications producing teaching materials for faculty. This includes, but it not limited to Microsoft Office SuiteAbility to work with a variety of social media and scheduling applications or learn them as needed (e.g., Facebook, Doodle, Instagram, etc.)Ability to maintain the confidentiality of private information according to law, roles, policies, and proceduresAbility to manage large workloads through prioritization of tasks and efficiencyAbility to respond to staff/faculty and meet their administrative requests in a timely mannerAbility to function independently within the parameters of meeting the administrative and reception needs of the departmentDemonstrated commitment to equity, diversity, and inclusion and ability to work with and support diverse populations, including students and colleaguesBenefits11 paid HolidaysVacation TimeSick TimeSix weeks of Paid Parental LeaveLow cost medical and dental insurance with low deductibles ($250 - $1500)A Pension Plan457(b) and 403(b) retirement plans and other retirement investment optionsPre-tax medical and dental expense (with roll-over option) and dependent care accountsEmployer paid life insuranceShort and long term disabilityProfessional developmentTuition waiver program for employees and their dependentsCompany OverviewMinnesota State is the third largest system of state colleges and universities in the nation with 26 colleges, 7 universities, and 54 campuses. It was founded in 1995, and is headquartered in Saint Paul, Minnesota, USA, with a workforce of 10001+ employees. Its website is https://minnstate.edu.Company H1B SponsorshipMinnesota State Colleges and Universities has a track record of offering H1B sponsorships, with 22 in 2025, 25 in 2024, 26 in 2023, 32 in 2022, 24 in 2021, 34 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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