Commercial Litigation Legal Assistant (Practice Support Team Specialist)
About the position
Husch Blackwell LLP
is a full-service litigation and business law firm with
multiple locations across the United States, serving clients with domestic and
international operations.
At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead
to better outcomes. Husch Blackwell is committed to retaining, recruiting,
developing, and promoting talented lawyers and business professionals with
diverse backgrounds and experiences. We foster an engaged, diverse, and
inclusive team culture of accountability and purpose that makes our Firm and our
communities better.
Our firm is committed to attracting and retaining professionals who value each
other and the service we provide by embracing Teamwork, Collaboration, Client
Service, and Innovation. If you are a motivated professional looking for a
long-term fit where you can grow in a role and be valued and empowered, then we
invite you to apply to our
Practice Support Team Specialist position in our
Dallas, TX office. This position will work onsite 3 days per week.
The Practice Support Team Specialist is responsible for providing point of
contact administrative support to assigned attorneys within our Commercial
Litigation Practice Group. Successfully managing multiple projects and
priorities including delegating specific duties to other teams. Works in a
Practice Support Team of Specialists, sharing overflow responsibility and
support to all timekeepers assigned to the team. Communicates effectively,
courteously, and professionally with clients, visitors, staff, and timekeepers.
Demonstrates executive level attention to detail, good grammar, spelling, and
proofreading, as well as strong technical and organizational skills. Essential
job duties include:
Responsibilities
• Coordinates all workflow for assigned attorneys, delegating specific task to
other teams, including follow up and quality control.
• Prepares documents: Types, transcribes, revises, and proofreads legal
documents accurately, prioritizes assignments, and meets specific deadlines
on projects.
• Coordinates schedules: Assists in coordinating timekeeper calendars, and
meeting arrangements. Makes travel arrangements and prepares itineraries.
• Coordinates accounting administrative functions: Coordinates client billing
matters, prepares billing letters and other requested client financial
updates; assists attorneys with tracking and monitoring alternative fee
arrangements; assists attorneys with automation, tracking and monitoring of
matter budgets.
• Processes new client/matter intake: Prepares and processes new matter forms,
requests conflict checks, and opens new files.
• Processes mail: Reviews and routes incoming mail and fax communications.
Prepares and processes outgoing mail and faxes, arranging for specialized
mail or messenger services as required. Ensures that all attachments,
exhibits, and enclosures are included. Coordinates activities with the
Workplace Services or Administrative Resource Team as needed.
• Provides general administrative support: Maintains attorney contacts, tracks
requirements and activity related to CLE and memberships.
• Works collaboratively in a team: Proactively demonstrates effective teamwork
and communication with team members and all Firm personnel. Actively
participates in regular team meetings to discuss current projects and
workflow. Takes personal responsibility for regularly exchanging information
and training tips with team members for maximum job effectiveness.
• Effectively uses team software to log and manage workflow.
• Shows proficiency in Commercial Litigation law, supporting our Commercial
Litigation practice group: e-filing, calendar coordination, document edits,
and pleadings.
• Other: Operates office equipment including PCs, printers, phones, copiers,
facsimiles and typewriters. Copes successfully with demands from timekeepers,
remaining calm under pressure. Conducts all business in a confidential
manner.
• Other duties as assigned.
Requirements
• High School Diploma or GED.
• 3-5 years of legal experience.
• Ability to provide excellent customer service.
• Ability to demonstrate excellent client communication skills.
• Strong organizational skills.
• Ability to work well both independently and within a team.
• Minimum typing speed of 60 wpm.
• Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint,
and Excel.
• Proficiency in Adobe Acrobat.
Nice-to-haves
• 2-year degree.
• 3-5 years of legal experience with a heavy focus on Commercial Litigation and
trial support.
• Previous transcription experience.
• 1-3 years of experience as a high-level executive assistant.
• Experience managing a busy executive calendar.
• Strong skills in process and information management.
Apply tot his job
Apply To this Job
Husch Blackwell LLP
is a full-service litigation and business law firm with
multiple locations across the United States, serving clients with domestic and
international operations.
At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead
to better outcomes. Husch Blackwell is committed to retaining, recruiting,
developing, and promoting talented lawyers and business professionals with
diverse backgrounds and experiences. We foster an engaged, diverse, and
inclusive team culture of accountability and purpose that makes our Firm and our
communities better.
Our firm is committed to attracting and retaining professionals who value each
other and the service we provide by embracing Teamwork, Collaboration, Client
Service, and Innovation. If you are a motivated professional looking for a
long-term fit where you can grow in a role and be valued and empowered, then we
invite you to apply to our
Practice Support Team Specialist position in our
Dallas, TX office. This position will work onsite 3 days per week.
The Practice Support Team Specialist is responsible for providing point of
contact administrative support to assigned attorneys within our Commercial
Litigation Practice Group. Successfully managing multiple projects and
priorities including delegating specific duties to other teams. Works in a
Practice Support Team of Specialists, sharing overflow responsibility and
support to all timekeepers assigned to the team. Communicates effectively,
courteously, and professionally with clients, visitors, staff, and timekeepers.
Demonstrates executive level attention to detail, good grammar, spelling, and
proofreading, as well as strong technical and organizational skills. Essential
job duties include:
Responsibilities
• Coordinates all workflow for assigned attorneys, delegating specific task to
other teams, including follow up and quality control.
• Prepares documents: Types, transcribes, revises, and proofreads legal
documents accurately, prioritizes assignments, and meets specific deadlines
on projects.
• Coordinates schedules: Assists in coordinating timekeeper calendars, and
meeting arrangements. Makes travel arrangements and prepares itineraries.
• Coordinates accounting administrative functions: Coordinates client billing
matters, prepares billing letters and other requested client financial
updates; assists attorneys with tracking and monitoring alternative fee
arrangements; assists attorneys with automation, tracking and monitoring of
matter budgets.
• Processes new client/matter intake: Prepares and processes new matter forms,
requests conflict checks, and opens new files.
• Processes mail: Reviews and routes incoming mail and fax communications.
Prepares and processes outgoing mail and faxes, arranging for specialized
mail or messenger services as required. Ensures that all attachments,
exhibits, and enclosures are included. Coordinates activities with the
Workplace Services or Administrative Resource Team as needed.
• Provides general administrative support: Maintains attorney contacts, tracks
requirements and activity related to CLE and memberships.
• Works collaboratively in a team: Proactively demonstrates effective teamwork
and communication with team members and all Firm personnel. Actively
participates in regular team meetings to discuss current projects and
workflow. Takes personal responsibility for regularly exchanging information
and training tips with team members for maximum job effectiveness.
• Effectively uses team software to log and manage workflow.
• Shows proficiency in Commercial Litigation law, supporting our Commercial
Litigation practice group: e-filing, calendar coordination, document edits,
and pleadings.
• Other: Operates office equipment including PCs, printers, phones, copiers,
facsimiles and typewriters. Copes successfully with demands from timekeepers,
remaining calm under pressure. Conducts all business in a confidential
manner.
• Other duties as assigned.
Requirements
• High School Diploma or GED.
• 3-5 years of legal experience.
• Ability to provide excellent customer service.
• Ability to demonstrate excellent client communication skills.
• Strong organizational skills.
• Ability to work well both independently and within a team.
• Minimum typing speed of 60 wpm.
• Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint,
and Excel.
• Proficiency in Adobe Acrobat.
Nice-to-haves
• 2-year degree.
• 3-5 years of legal experience with a heavy focus on Commercial Litigation and
trial support.
• Previous transcription experience.
• 1-3 years of experience as a high-level executive assistant.
• Experience managing a busy executive calendar.
• Strong skills in process and information management.
Apply tot his job
Apply To this Job