Budget Coordinator (Administrative Support Coordinator I)
About the position
The Budget Coordinator plays a key role in supporting the financial and
administrative operations of a complex academic program. Working under the
direction of the Program Director, this position coordinates a wide range of
budgetary and operational activities that support faculty, staff, and students.
From managing purchasing and tracking expenditures to coordinating travel,
events, and multi-funding sources, the role ensures that resources are
effectively managed and aligned with program goals. This is an excellent
opportunity for a highly organized professional who enjoys balancing financial
coordination with hands-on administrative support in a dynamic academic
environment.
Responsibilities
• Support and monitor the school’s operational budget, tracking expenditures
across multiple funding sources.
• Coordinate purchasing and requisitioning of supplies, services, equipment,
travel, and service-learning agreements in compliance with university
policies.
• Assist with administrative and operational needs including facilities
requests, telecom coordination, room scheduling, and event logistics.
• Provide support for faculty recruitment efforts, student assistants, and
related administrative processes.
• Maintain accurate financial and administrative records, reports, and
communications to ensure transparency and efficiency.
Requirements
• Entry to this classification requires a fully functional knowledge of and skill
in standard office procedures and practices, as well as an ability to understand
and operate in a variety of organizational structures. Additionally, incumbents
are expected to have a thorough knowledge of English grammar, spelling, and
punctuation and be able to clearly communicate orally and in writing. Some
positions may require a knowledge of business mathematics beyond basic
arithmetic. The ability to use and quickly learn new office support technology
systems and software packages is also a prerequisite.
• These qualifications would normally be obtained through a high school program,
technical/vocational program, or their equivalents combined with several years
of related office work experience.
• Experience in requisitioning and purchasing supplies, services and equipment.
• Experience with standard purchasing policy and procedures and/or accounts
payable.
• Demonstrated experience tracking complex expenditure budgets.
• Ability to work effectively with a diverse group of faculty, staff, students
and external community partners.
Nice-to-haves
• Experience at CSU or other academic environments is preferred.
• Minimum of two years of experience with purchasing and budget tracking is
preferred.
• Experience in travel coordination and execution is preferred.
Benefits
• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal
agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible
dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet
plans.
• Campus & Community: Access to the library, campus events, employee groups,
and volunteer and social activities.
Apply tot his job
Apply To this Job
The Budget Coordinator plays a key role in supporting the financial and
administrative operations of a complex academic program. Working under the
direction of the Program Director, this position coordinates a wide range of
budgetary and operational activities that support faculty, staff, and students.
From managing purchasing and tracking expenditures to coordinating travel,
events, and multi-funding sources, the role ensures that resources are
effectively managed and aligned with program goals. This is an excellent
opportunity for a highly organized professional who enjoys balancing financial
coordination with hands-on administrative support in a dynamic academic
environment.
Responsibilities
• Support and monitor the school’s operational budget, tracking expenditures
across multiple funding sources.
• Coordinate purchasing and requisitioning of supplies, services, equipment,
travel, and service-learning agreements in compliance with university
policies.
• Assist with administrative and operational needs including facilities
requests, telecom coordination, room scheduling, and event logistics.
• Provide support for faculty recruitment efforts, student assistants, and
related administrative processes.
• Maintain accurate financial and administrative records, reports, and
communications to ensure transparency and efficiency.
Requirements
• Entry to this classification requires a fully functional knowledge of and skill
in standard office procedures and practices, as well as an ability to understand
and operate in a variety of organizational structures. Additionally, incumbents
are expected to have a thorough knowledge of English grammar, spelling, and
punctuation and be able to clearly communicate orally and in writing. Some
positions may require a knowledge of business mathematics beyond basic
arithmetic. The ability to use and quickly learn new office support technology
systems and software packages is also a prerequisite.
• These qualifications would normally be obtained through a high school program,
technical/vocational program, or their equivalents combined with several years
of related office work experience.
• Experience in requisitioning and purchasing supplies, services and equipment.
• Experience with standard purchasing policy and procedures and/or accounts
payable.
• Demonstrated experience tracking complex expenditure budgets.
• Ability to work effectively with a diverse group of faculty, staff, students
and external community partners.
Nice-to-haves
• Experience at CSU or other academic environments is preferred.
• Minimum of two years of experience with purchasing and budget tracking is
preferred.
• Experience in travel coordination and execution is preferred.
Benefits
• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal
agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible
dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet
plans.
• Campus & Community: Access to the library, campus events, employee groups,
and volunteer and social activities.
Apply tot his job
Apply To this Job