Billing Specialist

Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. They are seeking a Billing Specialist to process daily deposits for attorney invoices, manage e-billing systems, and perform various accounting duties while maintaining confidentiality and communication with clients and staff.ResponsibilitiesSubmit invoices through various e-billing platformsPerforms the daily depositsApplies paper checks, ACH/EFT payments, and credit card payments to the appropriate case and invoice as directed by clients dailyProcesses refunds for overpayments on invoices when needed, saving all documentation to the specific case in our systemReturns duplicate checks to clients as needed, saving the documentation to the specific case in our systemResearch and applies prepaids in our system to the appropriate case and maintains the itemized prepaid spreadsheet dailyResearch the outstanding WIP for all clients in our system- processing deletions, updating and maintaining the billing entries in our system and the spreadsheet on a weekly basis for accuracyAdding ACH clients upon request and maintenance of the ACH spreadsheet in our system for full accuracyMaintenance of the spreadsheet for paper billed clients upon request when changes occurPossible future handling of specific clients within assigned bill review systemsResearch and respond to inquiries regarding any billing issues and problems that occur with the processing of the client-based invoices for approval and paymentCommunicates with the electronic bill review systems, attorneys, staff and adjusters for each client when needed, to ensure the invoices are successfully uploaded and approvedWorks with clients to ensure budgets and matter are added to the electronic bill review system which resolves any possible rejection issues that surface during the uploading processReviews and verifies accuracy of billing and supporting documentation as requiredIs familiar with and applies Firm billing guidelines with each of their assigned clients within the bill review systemsMaintains collections of specific electronically billed clientsSaves collection efforts/emails to cases in our systemProcesses write-offs following Firm policyCreates and distributes accounts receivable reports when requestedEnsure strict confidentiality at all timesAssists with special projects as neededOther duties as assignedSkillsHigh school diploma or GED (or equivalent) required; associate or bachelor's degree in accounting preferred1-2+ years billing/Accounts Receivable experience, preferably in a law firmExperience with e-billing platforms, e.g., TyMetrix, LegalX, etcProficiency with Microsoft OfficeAbility to handle a high volume of invoices each monthAbility to effectively communicate with attorneys, staff, and clientsAbility to organize workflows and use time efficiently via multitasking and prioritizationStrong attention to detail in a fast-paced, ever-changing work environment and successfully adapt to changing priorities and work demandsAbility to anticipate work needs and follow through with minimum direction, follow up on own initiativeFirm and Client Confidentiality requiredAssociate or bachelor's degree in accounting preferredPerfect Law Legal software experience preferredBenefitsMedicalDentalVisionGroup Term Life InsuranceVoluntary Term Life InsuranceCritical IllnessAccidentHSAFSAPre-tax TransitPre-tax Parking401(k)/Roth retirement plan with company matchGenerous time off policyCompany OverviewHennessy & Roach, P.C. is a law firm serving Illinois, Wisconsin, Indiana, Nebraska, and Missouri. It was founded in 1993, and is headquartered in Chicago, Illinois, USA, with a workforce of 51-200 employees. Its website is http://hennessyroach.com.



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