Associate Producer

MoonLab is a full-service production + design agency that creates impactful experiences, connecting people to brands we love and align with. We are an ethically driven creative agency with a focus on five core missions of impact: Sustainability Women’s Empowerment Giving Back Mental Health + Wellness Diversity + Inclusion We specialize in live and virtual experiences, strategy and creative direction, content creation, and more. MoonLab is seeking a detail-oriented and motivated Associate Producer to join our production team on an initial 3-month contract basis , with the potential to convert to a full-time role based on business needs and overall fit. RESPONSIBILITIES: The Associate Producer will support the planning, management, and execution of MoonLab projects, taking the lead on small- to mid-sized activations while supporting Producers and Senior Producers on larger, more complex events. This role is designed as a growth position, offering hands-on ownership of client-facing work while providing mentorship and guidance from senior production leadership. The ideal candidate is highly organized, proactive, and eager to develop into a full Producer role. Project Management & Execution Lead small- to mid-size projects end-to-end, managing budgets, timelines, vendors, and client communications. Support Producers and Senior Producers on large-scale events by managing assigned workstreams and deliverables. Oversee production logistics including venue sourcing, permitting, vendor coordination, fabrication support, and load-in/strike planning. Develop and maintain project trackers, timelines, ROS, and production documents. Travel onsite as needed to support installs, live events, and strike. Lead specific workflows or smaller activations within the larger program (e.g., signage installs, breakout rooms, sponsor activations). Manage assigned vendors and onsite logistics, reporting up to Project Lead. Ensure daily communication with Producers and Senior Producers, delegating tasks as appropriate. Handle client-facing moments for assigned project areas, always keeping Project Lead informed. Document updates, challenges, and changes for post-event reporting. Client & Vendor Coordination Serve as a day-to-day contact for clients on assigned and/or owned projects, building trust through clear, timely communication. Source, negotiate, and manage vendors across fabrication, A/V, rentals, labor, and logistics. Partner with internal creative and design teams to ensure concepts are feasible and aligned with client goals. Team Collaboration & Growth Work closely with Producers, Senior Producers, and Directors to support department goals and contribute to project success. Provide oversight and mentorship to Coordinators and Production Assistants on assigned projects. Contribute to the development of internal systems, templates, and processes to improve efficiency. Required Travel: 50% Requirements 3–5+ years of experience in experiential production, live events, or a related field. Proven ability to manage small- to mid-sized projects independently. Strong knowledge of event production logistics, including permitting, fabrication, and vendor management. Excellent organizational skills, with the ability to manage multiple projects at once. Client-facing experience and strong communication skills. Budget tracking and vendor negotiation experience. Proactive, resourceful, and solutions-oriented mindset. Commitment to MoonLab’s mission pillars of Sustainability, Women’s Empowerment, Giving Back, Mental Health + Wellness, and Diversity & Inclusion. Benefits Our benefits are designed to support the whole person, at work and beyond. The following benefits are available to full-time MoonLab employees . While this role begins as a contract position, we want you to see what's waiting on the other side. Remote-first environment Flexible PTO Generous holiday closure schedule (over a month of paid time off each year) Comprehensive medical plans with employer-sponsored dental & vision coverage Life & disability insurance for peace of mind Counseling, career coaching & more through Spring Health Paid parental leave to support growing families Paid time off to volunteer with local organizations of your choice 401(k) Professional development reimbursements to fuel your growth Monthly cell phone stipend to keep you connected MoonLab is an equal opportunity employer. We are committed to equal employment opportunities without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. Reasonable accommodations are available for qualified individuals with disabilities upon request. Please contact [email protected] to make a request. To stay in touch, please visit www.moonlabproductions.com or follow us on TikTok, Instagram and LinkedIn .