Administrative Support Services

Job Title: Administrative Support Services Employment Type: Independent Contractor Position Type: Remote/Hybrid Business Hours: Project-based, 10–12 hours per week (Flexible based on project flow) Compensation: $17-19 per hour depending on experience About OUU I LOVE: Welcome to OUU I LOVE—an elevated Creative Marketing Agency & Production Studio where innovation meets excellence. We specialize in collaborating with modern, trendy, and progressive brands in Beauty, Fashion, Wellness, Home Decor, and more. Our team thrives on creative problem-solving and carefully curated client deliverables that exceed expectations. Position Overview: As part of Administrative Support Services, you’ll support a variety of functions, including administrative tasks, accounts payable, reporting, and client communications. You’ll play a vital role in keeping our agency running smoothly. We’re looking for a reliable, highly organized professional who enjoys bringing order and clarity to a busy creative environment. This role is perfect for someone who enjoys supporting others, communicates thoughtfully, and can take initiative with confidence. Because our projects move quickly, we value someone who can work independently, problem-solve, and help keep our clients and team aligned. You’ll play a key role in helping us stay on track, especially with monitoring and scheduling client inquiries, preparing reports, and ensuring project details are handled with care. If you’re detail-oriented, proactive, and excited about contributing to a collaborative agency that values creativity and growth, we’d love to work with you. Key Responsibilities Administrative & Financial Support • Assist with accounts payable, invoicing, and follow-ups on outstanding payments. • Coordinate meetings, prepare agendas, and document notes. • Run monthly and quarterly reports for time tracking, billing, and project analytics. • Run monthly social and email marketing analytics reports. • Support CRM management, lead tracking, and reporting. • Review client inquiries, prepare notes, assist with scheduling, and ensure timely follow-through. • Draft brochures, proposals, and invoices in HoneyBook. • Maintain Trello boards for project organization and internal alignment. • Organize reminders and follow-ups for internal needs such as events, client gifting, and project checkpoints. Client & Project Support • Assist with client communications and project updates. • Support onboarding for collaborators and new team members. • Provide event support as needed, including organization, setup, and cleanup. HR & Hiring Support • Post job listings, source candidates, and support the interview process. • Prepare onboarding contracts, training material, and assist with internal systems setup. • Maintain contractor and employee records as needed. Additional Services Additional services may be provided upon mutual agreement in writing. In-Studio Requirements On-site support may be requested occasionally for administrative tasks or events. These instances will be coordinated collaboratively based on project needs. Candidate Evaluation Selected applicants will be asked to complete a short test assignment. This will involve working within Excel to create a simple table with formulas and basic agenda. How to Apply: Please submit your resume and portfolio to [email protected] with "Administrative Support Services - OUU I LOVE" in the subject line. Key Skills: • Strong attention to detail and exceptional organizational skills. • Ability to work autonomously and anticipate needs with a solution-oriented mindset. • Excellent time management and comfortable working across multiple projects. • Clear and thoughtful written and verbal communication. • Ability to manage multiple accounts, inboxes, and communication channels. • Proficiency in Excel, Google Suite, and Google Calendar. • Experience with HoneyBook and Trello is a plus and willingness to master these platforms is required • Confidence in client-facing interactions and maintaining a positive, professional tone. What We Offer • Creative & Collaborative Work Environment: Join a team passionate about storytelling, creativity, and community. • Flexible & Remote Work Options: Work from anywhere while contributing to meaningful projects. • Opportunities for Professional Growth: Gain experience across diverse industries and take on new roles as the agency grows. Ready to Join Us? If you’re ready to bring your skills and passion to a role that’s as dynamic as our agency, we’d love to hear from you! Apply today and start your journey with Ouu I Love Pay: $17.00 - $19.00 per hour Expected hours: 10.0 – 12.0 per week Benefits: • Flexible schedule Education: • Bachelor's (Required) Experience: • Microsoft Excel: 2 years (Required) • Google Workspace: 2 years (Required) • Administrative: 2 years (Required) • Invoicing: 1 year (Required) • Honeybook: 1 year (Preferred) • Trello: 1 year (Preferred) • Calendar management: 2 years (Required) • Reporting/Analytics: 2 years (Required) • Client-Facing Communication: 2 years (Required) • Marketing operations: 1 year (Preferred) Work Location: Remote Apply tot his job