Administrative Assistant, Partnership Marketing

The USTA (United States Tennis Association) is the national governing body for tennis and is seeking an Administrative Assistant for their Partnership Marketing Department. This role involves managing administrative tasks, supporting executives, and coordinating various marketing activities during the US Open period.ResponsibilitiesManage executive calendars and meeting requestsManage executive expense accounts and book executive travelAssist with tracking and updating the US Open sponsor ticket inventory and corporate assignmentsAssist with the review and updating of Sponsor Per Contract and Purchase account records, and coordinate per contract mailings with the Ticket OfficeProcess and track sponsor per session ticket purchase requests and provide receipts for reconciliationPerform general administrative duties, including but not limited to coordination of mailings, photocopying, emailing, and filingCoordinate tournament and holiday gifting programs to business clients; project schedule, work with Merchandise group to source gift options, update gift list, packaging, and shipping detailsMaintain an updated contact databaseMaintain staff attendance records and distribute staff weekly schedulesCoordinate department meetings and agendasSupport special event planning and logistics, including an annual Partner Briefing and Partner ReceptionOther duties as assignedSkillsAssociate's degree from an accredited college or university or equivalentDemonstrated strong work ethic, positive attitude, and professional client-facing demeanorExcellent organizational and time-management skillsExcellent written and verbal communication skillsMust have the capability to remain calm and focused in a high-pressure, fast-paced environment (US Open)Must be available to work from the USTA National Tennis Center, Queens, NY, for the duration of the US Open (currently 3 weeks)This position is designated as 'hybrid/flex' and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements as updated from time to timeCustomer-facing experience preferredFamiliarity with Ticketing systems preferred (e.g., Archtics)Proficiency with Google Suite, Excel, PowerPoint, and Adobe Suite preferredBenefitsMedical, dental, vision, access to doctors virtually, a flexible spending account to manage your health and dependent care expenses, and life and disability insuranceGenerous paid time off policy - including vacation, sick, personal, and paid holidays, parental leave, and a paid winter recess401(k) with employer matching (up to 6.5%), promotional and growth opportunities, and Learning and Development programs to learn on the jobResources for overall well-being, including mental health and meditation benefitsA personalized health management program, pet insurance, commuter benefits, identity theft protection, discounts with our network of partners, and fun eventsCompany Overview#USOpen It was founded in undefined, and is headquartered in , with a workforce of 11-50 employees. Its website is https://www.usopen.org.



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