Administrative Assistant I (Hybrid) - Otolaryngology

Washington University in St. Louis is seeking an Administrative Assistant I to provide diversified secretarial and administrative support for faculty members in the Otolaryngology department. The role involves managing calendars, scheduling meetings, assisting with travel arrangements, and maintaining files and correspondence. Responsibilities Provides administrative assistance to multiple faculty members Maintains faculty calendars, schedules meetings both in person and virtual Assists with conference registration, travel arrangements and expense reimbursements according to guidelines Maintains physician curriculum vitae and Missouri/Illinois licensure Assists with physician re-credentialing of hospital privileges every two years Prepare correspondence as needed Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard) Responds to EPIC tasks as needed Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual Receives, sorts and distributes mail Performs other duties as assigned Skills High school diploma or equivalent high school certification or combination of education and/or experience Administration And Office Support (1 Year) Epic Systems, High Accuracy Administrative (3 Years) Communication, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizing Benefits Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. Company Overview Washington University’s mission is to discover and disseminate knowledge, and protect the freedom of inquiry through research and teaching. It was founded in 1853, and is headquartered in St Louis, Missouri, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship Washington University in St. Louis has a track record of offering H1B sponsorships, with 22 in 2025, 34 in 2024, 39 in 2023, 17 in 2022, 7 in 2021, 20 in 2020. Please note that this does not guarantee sponsorship for this specific role.